Gaines Investment Trust

Contracts Administrator

Gaines Investment Trust  •  La Jolla, CA (Onsite)  •  2 hours ago
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Job Description

Contracts Administrator

Gaines Investment Trust | La Jolla, CA

Full-Time | On-Site

Interview Now! --> https://bit.ly/GITContractsAdmin

Copy and paste the link into your browser to complete a brief one-way video interview.

About Us

Gaines Investment Trust is a family-owned real estate company founded in 1966. Today we own about 8,300 apartments in 32 communities across California, Arizona, Nevada, Texas, Oklahoma, and Kansas.

We aren’t a third-party management company: we own everything we manage, and we manage only what we own. We buy good locations for the long term, hold them, take care of the buildings, and take care of our residents. Everyone here is expected to think like an owner, because they work for one.

The Role

Our Project Managers find the projects, write the scopes and RFPs, evaluate bids, negotiate pricing, and choose the vendor. From there, the Contracts Administrator takes over and makes sure every project is properly contracted, insured, paid, and closed out.

In this role, you will:

  • Prepare contracts, get them signed, and give contractors the documents and instructions they need to start work
  • Confirm that vendor insurance and other required documentation are in place
  • Process and track change orders
  • Review invoices and progress payments for accuracy
  • Collect lien releases
  • Work with Project Management and Accounting through final payment and project closeout

What We’re Looking For

  • 3+ years of experience in contract, construction, project, or office administration, or in a related area such as accounts payable, purchasing, procurement, property management, or legal support
  • Familiarity with contracts, vendor invoices, change orders, certificates of insurance, or lien releases (you don’t need deep experience with all of them)
  • A sharp eye for detail: you catch discrepancies instead of simply processing what you’re handed
  • Strong organization and follow-through across many active projects at once
  • Clear, professional communication with vendors, Project Managers, and Accounting
  • Proficiency in Microsoft Word, Excel, and Outlook, and comfort using AI tools such as ChatGPT or Claude
  • Ability to work full time in our La Jolla office

What We Offer

$80,000 base salary

Bonus up to 15% of base

Interview Now! --> https://bit.ly/GITContractsAdmin

Gaines Investment Trust

About Gaines Investment Trust

G.I.T. is a dynamic, 100% family-owned, real estate investment & management company established in 1966.  We own and operate over 8,000 beautiful multi-family apartments spanning six states. G.I.T. is proud to be one of the few large real estate firms that own every single unit that we manage. We don’t flip properties, we nurture them for decades.

At G.I.T. we are highly invested not only in our properties but in our people. Firstly, we’re invested in the success and future of every single employee. We express this by caring for each team member through industry-leading pay, generous performance bonuses, health benefits paid for by the Company, opportunities for upward mobility growth, onsite apartment rental discounts, and more. Secondly, we’re invested in the 13,000+ residents that we serve every day, with a focus on providing them with excellent customer service and a great place to call home.

At G.I.T. we hire passionate people who take pride in their performance. When you join GIT, you join an agile company that feels large enough to see yourself there for a long time, yet intimate because it will feel like family, and has great power and influence as a predominant and respected player in the multifamily real estate industry.

Our Commitment:

At Gaines Investment Trust, we’re committed to taking care of each resident’s home, just like it’s our own. We pride ourselves on paying attention to the details, exhibiting positive attitudes, and being resourceful problem-solvers. We run our business by doing the right thing when nobody is looking and treating our customers the way we would like to be treated.

Industry
Real Estate & Property
Company Size
51-200 employees
Headquarters
La Jolla, CA
Year Founded
1966
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