Job Description

Portman Dentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We’re united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.

The role

The Self-Employed Contracts Advisor is responsible for managing the full lifecycle of self-employed clinician contracts. This includes drafting and issuing contracts, onboarding new clinicians, supporting an excellent candidate journey, and acting as the central point of expertise and governance for all self-employment contract matters. The role ensures compliance, consistency, and a smooth experience from offer through to contract variations and leaver processing.

Key Accountabilities

Contract Management

• Draft, issue, and manage self-employed clinician contracts in line with organisational policies and legal requirements
• Manage contract queries with support from the Senior Contracts advisor and Legal team where required
• Issue contract variations accurately and in a timely manner, ensuring changes are clearly communicated and documented
• Maintain up-to-date contract templates and ensure consistency across all self-employed agreements
• Act as the gatekeeper for all self-employment matters, ensuring appropriate use and adherence to self-employed status

Clinician Onboarding

• Manage the onboarding process for new self-employed clinicians from contract issue through to day one in practice
• Coordinate with internal teams to ensure all onboarding requirements are completed (e.g. documentation, compliance checks, systems access)
• Manage the DBS processing for new Clinicians, providing support to the candidates and updated to the hiring manager
• Provide clear guidance and support to clinicians throughout the onboarding journey
• Managing document upload in to compliance system (RADAR)
• Ensure CEST assessments are carried out
• Ensure any Onboarding issues are flagged with the Practice Manager and Operations Manager to prevent delays

Candidate Journey & Experience

• Champion a positive, professional, and seamless candidate experience throughout the contracting and onboarding process
• Act as a key point of contact for clinicians, responding to queries clearly, accurately, and promptly
• Identify opportunities to improve processes and communication to enhance the candidate journey

Leavers & Offboarding

• Process clinician leavers efficiently, ensuring contractual obligations are met and documentation is completed
• Coordinate offboarding activities with relevant stakeholders to ensure a smooth and compliant exit
• Provide advice and guidance to stakeholders on self-employment arrangements and related processes
• Ensure records are accurate, auditable, and stored in line with data protection requirements
• Support audits or reviews relating to self-employed contracts and clinician engagement

Qualifications

We welcome your application to our Contracts Administrator vacancy if you have the following qualifications and skills:

Skills and Experience

Essential

• Experience drafting, issuing, or managing contracts, ideally within a self-employed or contractor environment
• Strong attention to detail and high levels of accuracy
• Excellent written and verbal communication skills

• Desirable

• Experience working with clinicians or within healthcare, professional services, or regulated environments
• Knowledge of self-employment principles and IR35 considerations
• Experience in onboarding, HR operations, or contract administration
• Ability to manage multiple priorities and work to deadlines
• Strong customer-focused mindset with a commitment to candidate experience

Additional Information

In addition to a competitive basic salary, our benefits also include:

• Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme

• Additional Reward: bonus scheme based on business performance

• Extra Leave: Birthday off and option to buy 3 more days

• Family Support: Enhanced maternity/paternity leave

• Financial Security: Life assurance and pension scheme

Application process

When you click apply, we’ll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You’ll get a response as quickly as we can, whatever the outcome of your application.

Ready to join us? Click apply to take the next step in your career.

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Additional Information

We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.