Job Description
Contracts Administrator (Contract Lifecycle Management & Legal Operations) – Remote | U.S. Business Hours
Position Type: Full-Time, Remote
About the Role
We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.
This role is ideal for someone who:
- Thrives in structured, process-heavy environments
- Has a sharp eye for legal and commercial details
- Enjoys coordinating across multiple departments
- Can manage high-volume agreements without losing accuracy
- Understands how strong contract operations reduce business risk
You’ll work closely with:
- Legal
- Procurement
- Finance
- Sales
- Security & Compliance
- Executive stakeholders
to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.
What You’ll Own
Contract Intake & Workflow Management
- Manage standardized intake for:
- NDAs
- MSAs
- SOWs
- DPAs
- Vendor agreements
- Amendments
- Renewals
- Route contracts through the correct approval workflows
- Set and manage SLA expectations for execution timelines
- Ensure requests contain:
- Complete business details
- Pricing information
- Compliance requirements
- Counterparties and jurisdiction data
Drafting, Review & Redlining
- Draft and format agreements using approved templates and clause libraries
- Redline agreements using:
- Microsoft Word Track Changes
- Legal playbooks
- Fallback language guidance
- Identify and escalate non-standard terms involving:
- Indemnification
- Limitation of liability
- IP ownership
- Data privacy/security
- Termination rights
- SLAs
- Maintain deviations logs documenting:
- Changes
- Approvals
- Rationale
Approvals & Governance
- Coordinate approvals across:
- Legal
- Finance
- Procurement
- InfoSec
- Privacy
- Leadership
- Verify:
- Pricing alignment
- Budget approvals
- Vendor onboarding documentation
- Compliance requirements
- Ensure all contracts follow internal governance policies and approval matrices
Execution & Repository Management
- Manage e-signature workflows through:
- Verify:
- Signer authority
- Signature blocks
- Fully executed copies
- Maintain contract repositories and CLM systems including:
- Ironclad
- Icertis
- Agiloft
- ContractWorks
- Conga
- SharePoint
- Ensure metadata accuracy for:
- Contract value
- Renewal dates
- Notice periods
- Jurisdictions
- Data processing requirements
Renewals, Obligations & Compliance
- Track:
- Renewals
- Auto-renewal clauses
- Notice windows
- Deliverable obligations
- Pricing escalators
- Maintain proactive reminder systems to avoid missed deadlines
- Ensure compliance with:
- GDPR
- CCPA
- HIPAA
- PCI-DSS
- Internal controls
- Keep contracts audit-ready with complete approval and signature trails
Reporting & Process Improvement
- Deliver dashboards and reporting on:
- Contract cycle time
- SLA adherence
- Standard-term usage
- Renewal pipelines
- Clause deviations
- Improve:
- Template governance
- Clause libraries
- Workflow automation
- CLM processes
- Support scalable legal operations and self-service contracting workflows
What We’re Looking For
Core Requirements
- 2+ years of:
- Contracts administration
- Legal operations
- Procurement operations
- Contract lifecycle management experience
- Hands-on experience with:
- CLM systems
- Contract repositories
- E-signature workflows
- Strong proficiency with:
- Microsoft Word Track Changes
- Excel / Google Sheets
- PDF editing tools
- Strong understanding of:
- Indemnity
- Limitation of liability
- Confidentiality
- IP ownership
- DPAs
- SLAs
- Excellent organizational and communication skills
Nice-to-Have Experience
- Experience in:
- SaaS
- Technology
- Healthcare
- Finance
- Regulated industries
- Familiarity with:
- Vendor risk management
- Procurement workflows
- Security questionnaires
- Experience managing:
- Clause libraries
- Template governance
- Legal playbooks
- Exposure to:
- GDPR
- HIPAA
- PCI-DSS
- SOX compliance
What a Typical Day Looks Like
- Intake and route new contract requests
- Draft, review, and redline agreements
- Coordinate approvals across departments
- Manage DocuSign workflows and finalize execution
- Maintain CLM records and metadata accuracy
- Track renewals and obligation deadlines
- Publish reporting dashboards and contract metrics
- Improve workflows and automate repetitive processes
In short:
You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.
Success Looks Like
- Contracts executed within SLA timelines
- Zero missed renewal or notice deadlines
- Fully organized, searchable, audit-ready repositories
- Reduced contract cycle times and fewer deviations
- Strong stakeholder confidence in legal operations processes
- High metadata accuracy and workflow consistency
Why This Role Stands Out
- High-impact operational role supporting core business functions
- Strong exposure to:
- Legal
- Finance
- Procurement
- Executive Operations
- Opportunity to build scalable contract operations processes
- Remote flexibility with structured workflows
- Career growth into:
- Legal Operations Manager
- Procurement Operations
- Commercial Operations
- Contract Management leadership roles
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task:
- NDA redlining exercise
- Contract tracker creation
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Love structure, organization, and process accuracy
- Enjoy managing contracts and operational workflows
- Thrive in detail-oriented environments
- Want to help organizations reduce legal and operational risk
This role is a strong fit for professionals who excel at contract lifecycle management, legal operations coordination, and maintaining accurate, compliant, and scalable contracting processes.
