Job Description

Company Description

We are looking to recruit an organised and commercially minded Contract Support Administrator to join our Field Engineering Services team in Glasgow.

Job Description

Contract Support Administrator – Glasgow

This is an excellent opportunity for someone with strong administration and Excel skills who enjoys working with financial information, contracts and project data.

You don’t need to be an experienced commercial professional for this role. We’re looking for someone who is organised, accurate and confident working with numbers and systems, with an interest in developing their knowledge of contracts, finance and project administration.

You’ll work closely with our Field Engineering Services and Operations teams, providing day-to-day administrative and financial support and helping to ensure our customer contracts and project information are kept accurate and up to date.

What you will do

As a Contract Support Administrator, you will support our Field Engineering Services and Operations Managers with the administration of customer contracts and projects.

Your responsibilities will include:

• Providing day-to-day administrative support to Field Engineering Services and Operations Managers
• Helping to maintain project budgets, forecasts and financial information within SAP
• Updating and checking project costs, revenue, margins and variances, highlighting any information that may need further review
• Supporting Managers with the monitoring of project costs and financial performance
• Assisting with invoicing and payment processes, including generating invoices through SAP
• Helping to keep project, contract and regional records accurate and up to date
• Supporting procurement activities, including supplier enquiries, purchase orders and changes to orders
• Assisting with supplier administration and payment certification
• Helping to ensure SAP information is accurate and updated regularly
• Supporting the team with the monitoring and administration of Work in Progress (WIP)
• Maintaining an accurate regional contract register
• Preparing reports, data and other information for Managers as required
• Working with colleagues across the business to resolve queries and ensure information is recorded correctly
• Looking for opportunities to improve administration processes and make information easier to manage and understand

Qualifications

What we're looking for

We're looking for someone who is organised, numerate and keen to learn. You may already have experience in administration, finance administration, project support, contracts or a similar role, but we're also happy to consider someone looking to take the next step in their career.

You'll ideally have:

• Good administration and organisational skills
• Good working knowledge of Microsoft Excel
• Confidence working with numbers and financial information
• Strong attention to detail and accuracy
• Good IT skills and the ability to learn new systems
• The ability to manage your workload and meet deadlines
• Good communication skills and the confidence to work with different teams
• A willingness to learn about contracts, project finances and commercial processes

Experience of SAP, invoicing, procurement, contracts or project administration would be useful, but isn't essential.

Additional Information

Why SWARCO?

At SWARCO, you'll be joining a business delivering technology and infrastructure that helps keep people and communities moving.

You'll be part of a supportive team where your work directly contributes to the effective financial and operational delivery of our customer contracts. This is a varied role with the opportunity to develop your commercial and contract administration experience within an established technical environment.

Our benefits

We offer a range of benefits including:

• 25 days' annual leave plus bank holidays
• Company benefits and discounts
• Opportunities for professional development and learning
• A supportive and collaborative working environment
• The opportunity to work for a global technology business with a strong UK & Ireland presence

Ready to make a difference?

If you're organised, detail-focused and enjoy working with contracts, data and financial information, we'd love to hear from you.

Apply today and become part of SWARCO UK & Ireland.

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