Integral UK Ltd

Contract Support Administrator

Integral UK Ltd  •  London, GB (Onsite)  •  25 days ago
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Job Description

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

If you're looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing workplace and facilities management initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL Workplace Management!

Role Purpose:

Provision of all-round admin support maintaining the systems and supporting engineering team.

The ability to work under pressure and be adaptable to situations as they arise

You must have a logical and organised approach to the tasks in hand and be able to meet deadlines for documentation issue

they are being carried out with due regard to Health and Safety, maintaining the 100% uptime criteria. Also responsible for ensuring the manning levels are maintained.

Maintain excellent standards of response to plant failures, completion of assigned work and ensure any abnormal operating conditions and housekeeping issues are dealt with proficiently.

Main Duties & Responsibilities:

  • Quotes raised against quote tracker and tracker maintained for fortnightly review
  • Raising jobs and purchase orders on a reactive basic & PPM
  • Chasing reports and filing in all relevant files
  • Maintaining PPM planners in accordance with audit purposes
  • Processing engineer’s timesheet on a weekly basic
  • Chasing costs following reactive call outs
  • All project works being managed on tracker and updates to Project teams on weekly / month basic.
  • Updating 001 spend tracker for the current year
  • Monthly meeting with Finance admin to review spends and update of reactive costs.
  • Onboarding engineers in a timely manner to allow contractors to work on site
  • Updating sites engineering outlook contractor calendar
  • To be responsible for the commercial support on the contract through to final account.
Integral UK Ltd

About Integral UK Ltd

Integral UK Ltd is a leading Mechanical, Electrical and Fabric property maintenance business, providing both Planned, Preventative and Reactive Maintenance to over 1,600 clients in 64,000 locations. We are shaping the future of facilities services and are passionate about making all buildings more efficient and sustainable.

As a JLL company we are more focused than ever on delivering innovative, flexible and data driven solutions. By putting technology at the core of our delivery and working with an ecosystem of proptech partners, our skilled engineers can more effectively manage buildings. It means we understand what’s happening beneath the surface, improve experiences and support businesses on their journey to net zero.  

By analysing real-time data to monitor the condition of an asset, we make condition-based, informed decisions and vastly reduce the need for reactive maintenance. Our technical know-how across a wide range of specialisms, means we understand the complex systems that bring buildings to life. So as your needs and spaces evolve, so does our approach.

As a responsible business we know that sustainability is not just about quality engineering so we’re committed to supporting people and communities to create a world where we can all thrive. Our teams work every day to add value, building powerful, trusted relationships and by putting people first, we achieve the best outcome for our clients, for communities and the environment.

Together with our engineers, our National Operating Centre offer emergency cover and support, 24/7 - meaning we’re here to help, just when you need us the most. We deliver service with character.

Industry
Facilities & Workplace
Company Size
1,001-5,000 employees
Headquarters
Almondsbury , GB
Year Founded
2005
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