Job Description

Contract Specialist/Analyst - (2602390)

Position Information Join TxDOT and build a rewarding career in procurement and contract management. We are seeking motivated professionals for Contract Specialist I through V positions, ranging from entry-level opportunities to advanced contract leadership roles. Responsibilities include contract administration, procurement support, vendor relations, compliance monitoring, and management of contracts that support Texas transportation projects. Ideal candidates are detail-oriented, analytical, and committed to delivering exceptional public service. Advancement opportunities, competitive benefits, and professional development make TxDOT an excellent place to grow your career.Position TitleSalary Grade/RangeContract Specialist IB16: $40,918 - $61,130 /yearContract Specialist IIB18: $45,521 - $71,055 /yearContract Specialist IIIB20: $51,158 - $81,351 /yearContract Specialist IVB22: $57,614 - $93,138 /yearContract Specialist VB24: $65,104 - $106,634 /year The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Minimum Salary

: 40,918.00

Maximum Salary

: 106,634.00

Pay Basis

: Yearly FLSA Status: Nonexempt

Work Locations

Navarro/Ellis Ae/Ellis Maint

124 FM 876

Waxahachie 75167

Travel

: Yes, 10 % of the Time Shift: Day Job Shift Details: 40 Location Flexibility: Onsite

Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Contract Specialist I: Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.Contract Specialist II: Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable

compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with [governmental officials],

division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues

are referred to the supervisor.Contract Specialist III: Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and

[private entities]. [Employees at this level establish their own work plan and priorities to meet set objectives. Issues are

rarely referred to the supervisor but are handled at the occurrence].Contract Specialist IV: Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable

compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and

private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely

referred to the supervisor but are handled at the occurrence.Contract Specialist V: Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing,

analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring

contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish

their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the

occurrence.Essential Duties:Contract Specialist I:Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisionsAudits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting

rules, regulations and procedures.Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes

solutions.Coordinates start-work date ensuring all necessary materials will be available for the contractor.Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts

including procurement documents and revisions; writes routine and unique correspondence.Meets with project managers to identify objectives, needs and issues concerning project contracts.Prepares financial/statistical graphs and/or reportsReviews coordinates and processes routine open records requests.Performs other job responsibilities as assigned.Contract Specialist II:Assists in monitoring contractors' insurance certificates.Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting

rules, regulations and procedures.Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes

solutions.Coordinates start-work date ensuring all necessary materials will be available for the contractor.Issues release to work orders.Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts

including procurement documents and revisions; writes routine and unique correspondence.Meets with project managers to identify objectives, needs and issues concerning project contracts.Reviews coordinates and processes routine open records requests.Performs other job responsibilities as assigned.Contract Specialist III:May serve as a lead worker and the related tasks.Researches state and federal statutes and opinions, Department policies and previous contracts.Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,

time extensions, acceptance testing and consultant qualifications.Assists in developing plans for implementing new contract evaluation requirements.Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting

rules, regulations and procedures.Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes

solutionsIssues release to work orders.Prepares cost analysis studies for contracts.Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with

Department and governmental regulations.Performs other job responsibilities as assigned.Contract Specialist IV:Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and

provisions, financial/statistical graphs and reports.Negotiates contract renewals and amendments.Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management

system.Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting

rules, regulations and procedures.Coordinates start-work date ensuring all necessary materials will be available for the contractor.Issues release to work orders.May serve as a lead worker and the related tasks.Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,

time extensions, acceptance testing and consultant qualifications.Reviews, coordinates and processes routine open records requests.Performs other job responsibilities as assigned.Contract Specialist V:Develops, writes, revises and/or prepares highly complex contracts, amendments, procedures, forms, related documents and

provisions, financial/statistical graphs and reports.Executes agreements and contracts.Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with

terms of contract and policies; recommends cancellation of contracts when deviations occur.May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates

to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure

operations coverage.Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and

procedures to ensure compliance with Department and governmental regulations.Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting

rules, regulations and procedures.Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes

solutions.Coordinates start-work date ensuring all necessary materials will be available for the contractor.Ensures contracts are payable and meet all legal requirements.Issues release to work orders.Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts

including procurement documents and revisions; writes routine and unique correspondence.Negotiates contract renewals and amendments.Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid;

contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.Prepares cost analysis studies for contracts.Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance

and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,

time extensions, acceptance testing and consultant qualifications.Reviews, coordinates and processes routine open records requests.Performs other job responsibilities as assigned.

Minimum Qualifications:Education: Contract Specialist I, II, III, IV, V: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum QualificationsExperience: Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.Competencies:Contract Specialist I:Considerable knowledge ofApplicable computer operating systems and relevant applicationsGenerally accepted accounting principles, procedures, and terminologyContract record-keepingProficient skill inScheduling work assignmentsCollecting, sorting and compiling dataLeading, assigning, reviewing, and monitoring the work of othersPrioritizing and organizing work assignmentsUsing standard office equipmentPreparing and maintaining confidential and sensitive records, files, and reportsContract Specialist II:Considerable knowledge ofApplicable computer operating systems and relevant applicationsAuditing and investigative methods, practices and proceduresGenerally accepted accounting principles, procedures, and terminologyContract administration/management systemsContract record-keepingProficient skill inMonitoring contracts and proceduresPublic relations for maintaining effective working relationships with individuals and groups, both internal and externalMaintaining effective working relationships with othersAnalyzing, organizing, and communicating business and technical dataAdministrative support practices and procedures to include writing, editing and report writing techniques, recording

meeting notes, record keeping and records managementPreparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents

for clarity and consistencyPrioritizing and organizing work assignmentsUsing computers, applicable programs, applications, and systemsAbility toCommunicate effectivelyOther AttributesExercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that

support business objectives and goals

Contract Specialist III:Extensive knowledge ofApplicable computer operating systems and relevant applicationsAuditing and investigative methods, practices and proceduresGenerally accepted accounting principles, procedures, and terminologyContract record-keepingConsiderable knowledge ofContract development and oversightContract administration/management systemsExpert skill inResearch and analysis methodologiesPublic relations for maintaining effective working relationships with individuals and groups, both internal and

externalAdministrative support practices and procedures to include writing, editing and report writing techniques, recording

meeting notes, record keeping and records managementProficient skill in Developing, interpreting, and implementing policies, procedures, and technical informationScheduling work assignmentsPreparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents

for clarity and consistencyPrioritizing and organizing work assignmentsUsing standard office equipmentPreparing and maintaining confidential and sensitive records, files, and reportsTraining in a classroom, office, or field environmentUsing computers, applicable programs, applications, and systemsMonitoring contracts and proceduresOther AttributesExercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that

support business objectives and goals

Contract Specialist IV:Extensive knowledge ofContract development and oversightContract negotiation, development and management methodsApplicable computer operating systems and relevant applicationsAuditing and investigative methods, practices and proceduresGenerally accepted accounting principles, procedures, and terminologyContract record-keepingContract billing proceduresConsiderable knowledge ofMethods and procedures used in building maintenance and repairExpert skill inScheduling work assignmentsResearch and analysis methodologiesPublic relations for maintaining effective working relationships with individuals and groups, both internal and

externalAdministrative support practices and procedures to include writing, editing and report writing techniques, recording

meeting notes, record keeping and records managementProficient skill inCollecting, sorting and compiling dataLeading, assigning, reviewing, and monitoring the work of othersEvaluating products, equipment and materialPersuasion, negotiation, and communication of critical issuesAnalyzing, organizing, and communicating business and technical dataPreparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents

for clarity and consistencyPrioritizing and organizing work assignmentsUsing standard office equipmentPreparing and maintaining confidential and sensitive records, files, and reportsTraining in a classroom, office, or field environmentDeveloping and giving presentationsUsing computers, applicable programs, applications, and systemsMaintaining a safe and effective working relationship with othersMonitoring contracts and proceduresAbility toCommunicate effectivelyOther attributesExercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that

support business objectives and goals

Contract Specialist V:Extensive knowledge ofApplicable computer operating systems and relevant applicationsAuditing and investigative methods, practices and proceduresGenerally accepted accounting principles, procedures, and terminologyContract development and oversightContract negotiation, development and management methodsContract writing and specificationsContract administration/management systemsContract record-keepingContract billing proceduresApplicable laws, rules, and regulationsLegal terminology Considerable knowledge of-K5845: Methods and procedures used in building maintenance and repairExpert skill inPersuasion, negotiation, and communication of critical issuesAnalyzing, organizing, and communicating business and technical dataMonitoring contracts and proceduresScheduling work assignmentsResearching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional areaPublic relations for maintaining effective working relationships with individuals and groups, both internal and externalAdministrative support practices and procedures to include writing, editing and report writing techniques, recording

meeting notes, record keeping and records managementProficient skill inCollecting, sorting and compiling dataPreparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents

for clarity and consistencyPrioritizing and organizing work assignmentsUsing standard office equipmentPreparing and maintaining confidential and sensitive records, files, and reportsTraining in a classroom, office, or field environmentDeveloping and giving presentationsUsing computers, applicable programs, applications, and systemsMaintaining a safe and effective working relationship with othersAbility toCommunicate effectivelyOther AttributesExercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that

support business objectives and goals

Physical Requirements and Working Conditions:Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small toolsRepetitive Motion-substantial movements of the wrists, hands, and/or fingersClose Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job

: General Servs/Contracts/Purch

Schedule

: Full-time

Employee Status

: Regular

Job Type

: Standard

Job Level

: Non-Management

Job Posting

: Sep 17, 2026, 1:21:42 PM

Unposting Date

: Oct 2, 2026, 4:59:00 AM

State Job Title/s: Contract Specialist I,II, III, IV,V State Job Code/s: 1976,1980,1982,1984,1986

Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. Please click this link to read the information for applicants: Additional Applicant Information