Job Description
Responsible for managing the full lifecycle of healthcare contracts and procurement activities to support hospital operations, clinical services, and patient care. This role negotiates, drafts, and administers contracts; evaluates vendor proposals and pricing; ensures compliance with healthcare regulations and institutional policies; and collaborates with clinical, administrative, and supply chain stakeholders to secure high-quality, cost-effective goods and services while mitigating operational, financial, and regulatory risks.
- Oversees and prepares healthcare contract documents from initiation through execution, including agreements for clinical services, medical equipment, pharmaceuticals, and hospital vendors.
- Ensures contracts include all required state and healthcare-specific legal and regulatory clauses, including compliance with applicable federal and state healthcare laws (e.g., HIPAA, CMS requirements).
- Reviews, negotiates, drafts, revises, and amends contracts to ensure compliance with institutional policies, healthcare regulations, and hospital operational standards.
- Participates in the development and fulfillment of contract requirements to support clinical operations, patient care delivery, and hospital support services.
- Evaluates cost estimates for supplies, equipment, and services, including analysis of pricing, performance requirements, and delivery timelines to support efficient hospital operations.
- Reviews vendor proposals and bid responses for goods and services to ensure alignment with contract requirements, regulatory standards, and hospital needs.
- Negotiates contracts and amendments with vendors, service providers, and suppliers, focusing on cost containment, quality outcomes, and service reliability.
- Coordinates with clinical, administrative, and supply chain departments, serving as a liaison between the hospital and vendors to ensure successful contract implementation and performance.
- Assist with ongoing contract monitoring throughout the lifecycle, including compliance tracking, renewals, amendments, and terminations, ensuring continuity of critical healthcare services.
- Assist with contract closeout activities, ensuring all deliverables are met, regulatory requirements are satisfied, and proper documentation is completed.
- Performs all other duties as assigned in support of hospital contracting, procurement, and operational objectives.
- Fundamental knowledge of project/program management, healthcare contract negotiation, purchasing, and full-cycle procurement processes within a hospital or clinical environment.
- Ability to analyze and develop optimal negotiation strategies by building rapport, actively listening, and identifying value-based trade-offs with vendors, physicians, and healthcare service providers.
- Detail-oriented with strong planning, organizational, and time management skills, particularly in managing healthcare contracts and compliance requirements.
- Ability to coordinate and support operational and clinical initiatives, ensuring contracts align with service standards, patient care goals, and regulatory requirements in a timely and professional manner.
- Ability to collaborate across departments, including clinical, administrative, and internal supply chain teams, to support hospital contracting and procurement initiatives.
- Ability to communicate clearly and effectively—both verbally and in writing—with internal stakeholders and external vendors regarding contracting, purchasing, compliance, and contract performance.
- Ability to review and analyze healthcare contracts to identify financial, operational, and regulatory risks, including compliance with applicable healthcare laws and standards (e.g., HIPAA, CMS guidelines).
Education
- Bachelor's Degree degree or related/equivalent experience is required
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
