TxDOT Fort Worth District is looking for a Contract Specialist II or III to join our team in Cleburne, TX. We are seeking a highly motivated individual to be part of our procurement and contract management team. As a Contract Specialist, you will work with a variety of contracts, vendors, and stakeholders while supporting the procurement needs of the district. This position requires strong attention to detail, excellent customer service skills, and a collaborative mindset.
With a workforce of over 13,000 employees and opportunities for growth and development, we value employee work-life balance. Employees benefit from a wide range of programs, including wellness initiatives, career development opportunities, retirement benefits, tuition assistance, and more.
If you enjoy working in a fast-paced environment, learning new skills, and providing quality service to others, join us and let us help you reach your career goals!
Physical Location:
2200 FM 2280, Cleburne, TX 76033
Salary / Grade:
Construction Inspector II: B18 / $48,244 - $76,028 (yearly)
Construction Inspector III: B20 / $51,158 - $81,351 (yearly)
This position is for one (1) Contract Specialist II or III. The Texas Department of Transportation reserves the right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist II Essential Duties:
Assists with recommending policy and/or procedure changes.
Administers district Set-Aside programs and building maintenance contracts (BMC) and other consultant contracts.
Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
Assists or briefs the District Consultant Review Committee (DCRC), Consultant Approval Team (CAT) or the Department’s Consultant Review Committee (CRC) on consultant contract related matters.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Serves on project, partnering and quality management teams.
Performs other job responsibilities as assigned.
Contract Specialist III (including Contract Specialist II) Essential Duties:
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Monitors and coordinates with the General Services Division.
Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
Prepares certified documents in response to subpoenas, court and open records requests.
Prepares cost analysis studies for contracts.
Minimum Qualifications:
Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis Substitutions for Minimum Qualifications
Contract Specialist II Experience 2 YEARS Contract administration, administrative support, bookkeeping or accounting (Experience can be satisfied by fulltime or prorated parttime equivalent) Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist III Experience 3 YEARS in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by fulltime or prorated parttime equivalent) Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications
Valid driver’s license. This position requires driving a state vehicle.
Cert TX Contract Mgr (CTCM)
Cert TX Contract Dev (CTCD)
Competencies:
Contract Specialist II and III:
Contract writing and specifications
Applicable computer operating systems and relevant applications
Contract development and oversight
Contract negotiation, development and management methods
Contract administration/management systems
Contract record-keeping
Contract billing procedures
Applicable laws, rules, and regulations
Monitoring contracts and procedures
Using computers, applicable programs, applications, and systems
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures, and terminology
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Required to work weekends and holidays.
Required to work hours other than 8 to 5.
Required to work under exposure to inclement weather conditions.
Required to wear personal protective equipment provided by employer and comply with all safety requirements.
Employee may be contacted during off-duty hours to see if he or she can report to work within one (1) for emergency conditions within one hour.
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
The Texas Department of Transportation is responsible for maintaining 80,000 miles of road and for supporting aviation, rail, and public transportation across the state. TxDOT and its 12,000 employees are committed to working with others to provide safe and reliable transportation solutions for Texas by maintaining a safe system, addressing congestion, connecting Texas communities, and being a Best in Class state agency. Find out more at www.txdot.gov. “Like” us on Facebook, www.facebook.com/txdot ; and follow us on Twitter, www.twitter.com/txdot .
