Job Description

Contract Specialist Location: Hyderabad Role Overview The Contract Specialist supports our Government Bids Department in winning and administering federal, state, and local government contracts in the signage industry This role reviews solicitations, prepares compliant bids, negotiates terms, and manages contracts throughout the project lifecycle, ensuring both compliance and profitability. Key Responsibilities: Bids & Proposals- Review RFPs, IFBs, RFQs and summarize key requirements, risks, and deadlines.- Prepare complete bid packages: forms, certifications, pricing, narratives, and attachments.- Coordinate inputs from sales, estimating, engineering, production, and installation teams.- Maintain registrations and profiles on government procurement portals (e.g., SAM.gov, state/local portals). Contract Review & Negotiation- Analyze contract terms (payment, LDs, warranties, insurance, indemnity, change orders, etc.).- Identify and escalate risks; coordinate redlines and exceptions with management/legal.- Ensure executed contracts reflect agreed scope, pricing, schedule, and commercial terms. Contract Administration & Compliance- Maintain organized contract records, amendments, and change orders.- Track milestones, deliverables, and reporting obligations and follow up with stakeholders.- Support compliance with FAR/DFARS (as applicable), Buy American/Buy America, prevailing wage, DBE/MBE/WBE and other public-works requirements.- Help flow down key terms to subcontractors and suppliers; coordinate bonds and insurance. Pricing & Change Management- Work with estimating and finance to verify bid and change-order pricing and margins.- Prepare, submit, and track change orders and contract modifications. Risk & Process Improvement- Flag contractual/commercial risks and propose mitigation strategies.- Contribute to templates, checklists, and SOPs for the Government Bids Department. Qualifications: Education- Bachelor’s degree in Business, Law, Contracts/Acquisition, Supply Chain, or related field preferred- Equivalent experience considered Experience- 1–3+ years in contracts, government procurement, or similar role- Hands-on experience with U.S. government bids and contracts (federal, state, or local)- Background in signage, construction, fabrication, or related industries strongly preferred Knowledge & Skills- Working knowledge of RFP/IFB/RFQ processes and basic contract types (FFP, T&M, etc.)- Familiarity with FAR/DFARS and public procurement rules- Strong contract review and risk-spotting skills- Excellent attention to detail, written communication, and organization- Proficiency in MS Office; experience with contract or bid management tools a plus- Comfortable managing multiple deadlines in a fast-paced, bid-driven environment Nice to Have- Experience with SAM.gov and state/local portals- Knowledge of prevailing wage, Davis-Bacon, and public-works requirements- Professional certification (CPCM, CFCM, CCCM, or similar) or willingness to pursue Core Competencies- Detail-oriented and thorough- Strong ownership of deadlines and deliverables- Business-minded and risk-aware- Highly collaborative and communicative- Strong ownership of deadlines and deliverables- Business-minded and risk-aware- Highly collaborative and communicative