Job Description

Contract Specialist

Department: Civil/Municipal

Employment Type: Full Time

Location: Sanford, FL

Compensation: $55,000 - $65,000 / year

Description

CPH is a multi-disciplinary Engineering and Architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. We are seeking a Contract Specialist to join and help lead our dynamic team in Sanford, FL!

The Contract Specialist is responsible for the review, coordination, and administration of contracts between CPH and its clients, and other external partners. This role ensures contractual agreements accurately reflect negotiated business terms, project requirements, scopes of services, and CPH’s established processes and standards.

The Contract Specialist works closely with program/project managers and internal stakeholders to support the contract lifecycle from review and negotiation through execution, amendments, and closeout. The position requires strong attention to detail, business judgment, organizational skills, and the ability to identify contractual considerations and coordinate appropriate follow-up to support CPH’s operational and financial objectives.

Duties Include

Duties/Responsibilities:

• Review and analyze contracts, amendments, scopes of work, and related documents to ensure alignment with CPH’s business terms, project requirements, and internal standards.
• Support Program/Project Managers and department leaders throughout the contract process.
• Verify that contract terms accurately reflect negotiated business terms, project scope, deliverables, fees, schedules, responsibilities, and other key requirements.
• Assist project teams in addressing contractual issues that arise during project execution and coordinate appropriate follow-up.
• Maintain an organized database of executed contracts, amendments, certificates of insurance, and other contract-related documentation.
• Prepare contract summaries, reports, and other information for management review and decision-making.
• Support the development and maintenance of standardized contract templates, forms, workflows, and approval processes.
• Support internal reviews, audits, and process improvement initiatives related to contract administration and risk management.
• Collaborate with appropriate internal resources or external advisors when specialized contractual matters require additional review.

Requirements

Education and Experience:

• Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred.
• Experience in contract management, negotiation, and administration.
• Minimum of 2 years of experience in contract administration, legal review, or procurement, preferably within engineering, architecture, construction, or professional services industries.

Required Skills/Abilities:

• Exceptional attention to detail, analytical thinking, and organizational skills.
• Excellent written and verbal communication skills with the ability to explain complex terms clearly and diplomatically.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and contract management systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of professionalism, integrity, and discretion when handling confidential information.

Compensation & Benefits

• Dependent upon experience.
• CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
• Company Paid Life Insurance and Short-Term Disability.
• 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.

CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.