Job Description

Contract Specialist

Salary Range: $75,000 - $110,000

The Contracts Specialist provides administrative and operational support across contract administration, insurance, corporate compliance, and records management. Reporting to the Contracts Manager, this role supports day-to-day contract tracking, documentation, and compliance activities while coordinating with internal stakeholders and external consultants. This position is execution-focused and well-suited for a highly organized, detail-oriented professional who can manage multiple deadlines, systems, and priorities with minimal supervision.

• Perform contract and subcontract administration in support of prime Government contracts and related subcontracts.
• Prepare, review, issue, maintain, and administer company purchase orders (including POs in the $50K–$200K range) in accordance with company policies and contractual requirements.
• Maintain and update contract trackers for all awards and contract actions, including prime contracts, subcontracts, modifications, and amendments.
• Track, log, and coordinate contract-related requests from internal stakeholders.
• Monitor contract compliance with internal policies, prime contract requirements, subcontracts, and customer directives.
• Coordinate contract documentation, status updates, and recordkeeping with Contracts leadership.
• Monitor system alerts to ensure timely action on deadlines, renewals, deliverables, and compliance requirements.
• Maintain centralized, organized contract files and an accessible document management system.
• Build and maintain a structured database of corporate, contract, and compliance records; identify and resolve missing or outdated documentation.
• Assist with development, standardization, and maintenance of company contract templates and forms.
• Support insurance-related contract compliance requirements, including maintaining Certificates of Insurance (COIs) as required by customers and prime contractors.
• Manage tracking of renewals, reporting requirements, and other contractual deadlines.
• Assist with preparation of contracts-related reports and internal presentations.

Minimum Requirements / Qualifications

• Minimum three (3) to (5) five years’ experience working in a Contract Specialist, Contract Administrator or Related Legal or Insurance environment.
• Working knowledge of Department of Defense (DoD) contract administration.
• Foundational knowledge of the Federal Acquisition Regulation (FAR) and applicable supplements.
• Strong organizational skills with exceptional attention to detail.
• Ability to work effectively in a dynamic, fast-paced work environment.
• Proficiency with Microsoft Office Suite (MS Word, MS Excel, PowerPoint ) and experience working within SharePoint

Preferred Requirements/Qualifications

• Bachelor’s degree in Business Administration, Accounting/Finance, Management, Purchasing, Economics, Industrial Management, Marketing or related degree.

Work Location

• San Antonio, Texas
• Hybrid schedule: Employees are expected to work onsite three (3) days per week and may work remotely two (2) days per week. This arrangement is subject to adjustment based on business needs, operational requirements, or performance expectations.
• Relocation assistance not applicable

Benefits:
• PTO
• Holiday Pay
• 401K with a 4% Match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Group Life & AD&D
• Voluntary Life AD&D
• Short-term Disability
• Long-Term Disability
• Health Savings Account
• Flexible Spending Account (Health and Dependent)
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)

We are committed to fostering an inclusive workplace and provides equal employment opportunities (EEO) to all employees and applicants for employment. We do not employ AI tools in our decision-making processes. Regardless of race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran. ensures that all employment decisions are made in accordance with applicable federal, state, and local laws. Our commitment to non-discrimination in employment extends to every location in which our company operates.