About This Position
Monitors Austin Public Health HIV Resources Administration agreements to ensure grantee compliance with delivery and reporting requirements, reports monitoring results, and issues corrective action plans when needed.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties maybe assigned.
Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations).
Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues.
Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.
Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of contract law, contracting practices, regulations, policies and techniques.
Knowledge of contract development, contract language, terms, conditions, etc.
Knowledge of Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to evaluate contract agreements.
Ability to write specific terms or conditions for contracts.
Ability to enforce contractual obligations.
Ability to evaluate contractor performance
Ability to resolve complex problems.
Ability to leading a work group.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other City employees and the public.
Minimum Qualifications:
Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
Experience may substitute for education up to the maximum of four (4) years.
A Master’s Degree may substitute for required experience up to two (2) years.
Licenses and Certifications Required:
None.
Preferred Qualifications:
Experience managing federal grants, such as Ryan White A, Ending the HIV Epidemic (EHE), or other social service and public health programs.
Experience applying knowledge of federal regulations to successfully assess program compliance.
Experience evaluating grantee pay requests using Generally Accepted Accounting Principles (GAAP).
Experience resolving conflicts with grantees and stakeholders.
Experience managing multiple projects with contract variances and overlapping deadlines.
Salary Range: $60,030-74,140
Location: 7201 Levander Loop, Austin, TX 78702
General Work Schedule:
Monday – Friday 8:00 AMto 5:00 PM
*Hours may vary due to operational needs. An alternative schedule and remote work/telework optionsmay beavailable, but this position requires a minimum of 40% per week in-office standard. Evenings and weekends may berequiredon occasion, especially during an emergency response.
Grant Funded Position:
This position is grant-funded, meaning its financial support comes fromallocatedfunds that may bemodified, reduced, or canceled at the discretion of the City of Austin or the grant provider.
WhoWe Are
Austin Public Health(APH)works to ensure that the community is protected from disease and other public health threats, and to empower others to live healthier, safer lives. This position supports Austin Public Health’s Mission and Core Purposeidentifiedin the Austin Public Health Strategic Plan
Visit our websitet o learn more about whatservices, programs, and resourcesour team atAustin Public Health provides to theGreater Austin community
Why Join Us?
Meaningful Work
Contribute toservices and programsthat improve the lives of the people in our community. Your work directly enables our department to deliver tangibleresources, knowledge, andservicesin high-impact areas
Innovation and Collaboration
Collaborate with diverse and talented teams,leveragingtechnology, continuous improvement, and best practices to drive progress anddeliver meaningful services to the Greater Austin Area
Professional Growth and Development
Achieve your professional goals. APH offers opportunities to advance in multiple career paths, includingnursing,medical fields,program management,environmental health, finance, business administration, process improvement, and data analytics. Educationassistanceis available through our tuition reimbursement program, andotherfinancialand professional developmentsupport for continuing education, licenses, and certificationsmay be available
Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to60% remotely, depending upon position and business needs.
Health and Wellness
The City of Austin is committed to providing cost-effective, sustainable benefits thatassistemployees in being physically and mentally healthy.For employees that are covered this includeslow-costmedical,dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin's Employee Benefits Guide.
To learn more aboutworking with the City of Austin,click here to watch a short video!
Application Details:
A detailed, complete City of Austin employment application isrequiredto help us better evaluate your qualifications.Please be thorough in completing the employment application and list all experience that is relevant to this position.
If you are selected as the top candidate for a position, wemaybe contacting your current and former employerlisted on the applicationfor reference checks as a part of the pre-employmentverificationprocess
If you are identified as a top candidate, verification of your education, which may include High School graduation or GEDequivalent, undergraduate and/or graduate degrees, will be requireddepending on position requirements
Additional Details:
This position may require a skills assessment.
TheAustinPublic HealthDepartment may closethis job postingat any timeafter it has been advertised for seven (7) days, please apply as soon as possible if interested.
Please be aware that the Job Posting Close Datereflects the final day to apply,but the posting will close at 11:59 PM the day before the date listed.All application steps, including attachments and submissions, must be fully completed before that time.
We also recommend that yousave or print a copy of the job postingfor your records. Once a posting has closed, it will no longer be viewable in the system.
This position will require a pre-employment Criminal Background Investigation (CBI).
Immunization Requirement:
Austin Public Health employees mustcomply withthe department’s immunization policyProof of having had certain vaccinations is required for employees that work in an environment that involves face-to-faceinteraction with pregnant women, infants, children, STI/TB clients, immunocompromised clients, and clients athigh riskfor TB on a routinebasis.
Tobacco-free Workplace:
The City of Austin is a tobacco-free workplace. Use of tobacco products and/or e-cigarettes is notpermittedon any City of Austin worksite- including construction sites, parking lots, garages, or in personal vehicles parked on the premises.
Travel:
TheAustinPublic HealthDepartment iscomprisedof multiple facilitieslocatedthroughoutthe GreaterAustinarea If you are selected for thisposition, andmeet the Driver Safety Standards in the City of Austin Driver RecordEvaluationyou may drive when necessary to multiple locations as part of your regular job duties. Otherwise, youare responsible forgetting to and from these locations.
Driving Requirement:
This position requires a ValidTexasClass "C" Driver's LicenseExternal New Hires must meet the City of Austin's Driver Record Evaluation (DRE)requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
Hybrid Work Environment:
TheCity of AustinTelework Program is designed to empower employees and leaders toestablishhybrid work arrangements that promotehigh levelsof performance and engagement. TheCity of Austinhas an established work arrangement under which an employee is scheduled to work at least2days per weekat their designated worksite, depending on the positionSome positions mayrequireadditionaltime at their designated worksite.
90 Day Provision for Additional Vacancy:
If the same or anadditionalvacancy occurs within theAustinPublic HealthDepartment in the same job title within 90 days after the start date of the top candidate, theadditionalposition may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the AustinPublic HealthDepartment.Decisions on assigned selection may be made at the time of hire based on the business needs of the department.
Make a Difference Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation Work in an environment where employees are valued, and innovation thrives.
Competitive Benefits Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces Work in innovative and sustainable environments that foster collaboration and inspiration.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
An award-winning employer, the City of Austin has a Council-Manager form of government and employs 13.8K employees. The City Manager, appointed by the City Council, is responsible to the Council for the management of City employees, and for the administration of all City affairs.
To achieve the vision of making Austin the most livable city in the country, Austin’s city government’s mission is to be the best-managed city in the country. The City continues to advance its best-managed mission through transparent business practices, excellence in public service, innovative leadership, and the provision of reliable, safe, efficient, and above-national-standards services.
The Austin metro area population exceeds 2 million. Geographically, Austin consists of approximately 326 square miles.
Austin is nationally recognized as a great place to live, in part due to its diverse population and its promotion of a year-round outdoor, active lifestyle. Austin’s quality of life has become its biggest economic development engine, and the City’s diverse demographic structure supports and enriches it. Austin is fortunate to offer a broad range of educational opportunities, including six universities, a robust community college system, and numerous other institutions of higher education.
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
