About This Position
Contract Management Specialist II
Purpose:
Under general supervision, performs contract compliance activities for assigned contracts or grants.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations).
Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid.
Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues.
Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.
Responsibilities - Supervisor and/or Leadership Exercised: None
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of contract law, contracting practices regulations, policies and techniques.
Knowledge of contract language, terms, conditions etc.
Knowledge of Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to evaluate contractor performance.
Ability to establish and maintain good working relationships with other city employees and the public.
Ability to write specific terms or conditions for contracts.
Ability to resolve non-complex contractual problems.
Ability to work with frequent interruptions and changes in priorities
Minimum Qualifications:
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience.
Experience may substitute for the education up to the maximum of four (4) years.
Preferred Qualifications:
Experience monitoring or managing social services and public health programs.
Experience evaluating grantee pay requests using Generally Accepted Accounting Principles (GAAP).
Experience resolving conflicts with grantees and stakeholders.
Experience managing multiple projects with contract variances and overlapping deadlines.
Experience communicating compliance issues, and the required corrections, using written communications and reports.
This position will monitor Austin Public Health Social Service Administration agreements to ensure grantee compliance with delivery and reporting requirements, reports monitoring results, and issues corrective action plans when needed.
Austin Public Health
This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan Departmental Competencies related to the position can be found on Austin Public Health’s website
Important Posting Information:
This job posting will close at 11:59 PM the day before the Job Posting Close Date listed
This posting is only required to stay open for 7 days and may close any time thereafter.
We recommend saving or printing a copy of the job posting for your records. Closed posting cannot be viewed in Workday.
Application Submission:
A complete City of Austin employment application is required to apply. Please provide dates (month and year) for each job history entry. While a resume may be required, it will not substitute for a completed application. Incomplete applications will not be considered.
An assessment(s) may be administered as part of the interview process.
Electronic Notification to Applications:
Applicants will be notified via e-mail of important information regarding application status. Please ensure your email address and contact information is current and correct.
Salary and Benefits:
Salary Range is $56,070.00-$67,570.00
This position comes with a comprehensive benefits package that includes medical and dental coverage, paid sick leave, vacation and personal time, and a retirement plan.
Physical Work Location:
7201 Levander Loop Austin, TX 78702
Hours:
Monday – Friday 8:00am-5:00pm
**Hours may vary due to operational needs. Alternative schedule options are available, but this position requires 100% in office/ field work per week.
Immunization Requirement:
Austin Public Health employees must comply with the department’s immunization policy.
Travel:
This position may require travel to multiple work locations.
Tobacco-free Workplace:
The City of Austin is a tobacco-free workplace. Use of tobacco products and/or e-cigarettes is not permitted on any City of Austin worksite- including construction sites, parking lots, garages, or in personal vehicles parked on the premises.
Make a Difference Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation Work in an environment where employees are valued, and innovation thrives.
Competitive Benefits Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces Work in innovative and sustainable environments that foster collaboration and inspiration.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
An award-winning employer, the City of Austin has a Council-Manager form of government and employs 13.8K employees. The City Manager, appointed by the City Council, is responsible to the Council for the management of City employees, and for the administration of all City affairs.
To achieve the vision of making Austin the most livable city in the country, Austin’s city government’s mission is to be the best-managed city in the country. The City continues to advance its best-managed mission through transparent business practices, excellence in public service, innovative leadership, and the provision of reliable, safe, efficient, and above-national-standards services.
The Austin metro area population exceeds 2 million. Geographically, Austin consists of approximately 326 square miles.
Austin is nationally recognized as a great place to live, in part due to its diverse population and its promotion of a year-round outdoor, active lifestyle. Austin’s quality of life has become its biggest economic development engine, and the City’s diverse demographic structure supports and enriches it. Austin is fortunate to offer a broad range of educational opportunities, including six universities, a robust community college system, and numerous other institutions of higher education.
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
