Contract Coordinator - Ryan White/EHE Program - HIV/STI division
This is a grant funded position, via the Ryan White Program Grant through 2/28/2030
Salary Range: $76,327.60 - $100,179.97
This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity consideration included an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirement for the job.
This role is on-site 5 days a week, 8:00 AM to 5:00 PM.
This position will perform work involving the coordination, preparation and processing of various contracts related to the HRSA’s Ryan White Part A and Ending the HIV Epidemic Program within the HIV/STI Division. This position, under the supervision of the Sr. Health Program Manager, is responsible for contract administration; sub-recipient monitoring; invoice review & processing; maintains andaudits a central contract-resource file to ensure properprocedural controls andcontract specifications.
Manage sub-recipient contracts through an array of tasks andactivities that include, but not limited to, developing contracts that align with best practice models and that define deliverables, performance outcomes, payment and reimbursement schedules; developing program monitoring policies and procedures, action improvement plans, monitoring timelines and schedules; creating service and fiscal dashboards; and, conducting on-site program monitoring and technical assistance sessions.
Manage contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring case information
Partner with the department or program when requests for proposal are issued
Prepare applicable documents and reports
Coordinate and participate in special projects related to contract activities and program evaluation
Develop, audit, compile, calculate and analyze a variety of contract data
Coordinate management of service contracts and related projects
Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals
Participate with program staff and others to develop appropriate program plans and evaluation systems
Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards
Minimum of four yearsof related experience.
Bachelor's degreein a Finance, Business Administration, Human Services, or related field
Combination of relevant education and relevant experience accepted?: Yes
Requires a valid North Carolina and South Carolina Driver's License
Requires County Driving Privileges
Annual Motor Vehicle Record (MVR) check required
Possess comprehensive knowledge of HRSA Ryan White HIV/AIDS and Ending the HIV Epidemic Programs
Possess experience in Contract Monitoring
Contract principles
Federal, State, and local laws, rules, and regulations
Governmental accounting procedures
Generally Accepted Accounting Principles
Arithmetic, algebra, geometry, calculus, statistics, and their applications.
The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Negotiating and the ability to maintain a consistent negotiating position in the face of opposition
Oral and written communication skills
Good presentation and interpersonal relationship skills
Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements or cultures
Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units or organizations to help achieve business goals
Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
Decision Making: Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it
Planning and Organization: Establishing courses of action for self and others to ensure that work is completed effectively
Technical/professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise
Intermediate in various computer applications including Microsoft Office
To accomplish this job successfully, an individual mustbe able to perform, with or withoutreasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Otherduties may be assigned basedon business needand the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
Mecklenburg County is more than just a great place to work. The County provides an environment where you can touch and enrich lives every day in countless ways. From helping families in need to protecting the public’s health and even maintaining hundreds of acres of public park land, working here means you will have the chance to be a part of providing services for an amazingly diverse population.
It’s not just a place to work – for some, it’s an opportunity to serve their neighbors and make a difference in our community. For others, the role they take on fulfills a lifelong pursuit in an area of study. Whatever the reason you choose to work for the County, there is an opportunity for personal growth, professional development, and to truly make a difference in people’s lives.
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