Job Description
Posting number: 02272
Department: Aviation
Job classification: Contracts Admin II
Posting type: Open
Categories: Legal, Airports, Real Estate, Customer Service
Summary
The Port of Portland is hiring for a limited duration Contracts Administrator II!
A note from the hiring manager:
Get your foot in the door with a team that helps keep Oregon’s most dynamic aviation system moving. As a Contracts Administrator II in Aviation Real Estate at the Port of Portland, you’ll work at the intersection of aviation, real estate, business, and public service - helping administer the leases, permits, and agreements that support the Port's airports and approximately $250+ million in combined revenue. You’ll collaborate with tenants, business partners, and teams across the Port, gaining hands-on experience with real estate transactions and increasingly complex agreements. It’s a great opportunity for someone who enjoys detail-oriented work but also wants to see the real-world impact of what they do - and grow their career alongside an experienced, collaborative aviation real estate team.
Who we are:
The Portland International Airport (PDX), Oregon’s largest and most dynamic airport, serving as a gateway to the Pacific Northwest. PDX is renowned for its exceptional customer service, operational efficiency, and commitment to sustainability. Recognized consistently as one of the best airports in the United States, we pride ourselves on offering a world-class travel experience to all our passengers.
What you'll get:
We offer a flexible hybrid schedule that supports work-life balance while encouraging in-person collaboration. Team members are generally expected to be in the office up to three days per week, with specific days subject to change based on operational needs. PLUS, our office overlooks the beautiful Mt Hood, you get the opportunity to watch planes take off, and so much more!
Please note: This is a limited-duration position expected to last approximately 18 months, with the potential for extension based on business needs.
Examples of duties
Contract Drafting & Stakeholder Coordination and System Entry:
- Draft, edit, and prepare standard, template-based, or moderately complex leases, amendments, permits, assignments, or other real estate related contract documents.
- Track progress toward ongoing negotiations and ensure deadlines and customer timelines are met.
- Organize and prepare exhibits/attachments and ensure version control.
- Identify and escalate non-standard terms to senior Contract Administration staff or Senior Manager.
- Coordinate appropriate stakeholder document review.
- Prepare final documents for signature and manage execution packages.
- Enter all executed contracts into the property management system, including critical lease information.
Compliance Administration:
- Communicate with tenants on routine follow up items related to insurance, deliverables, or documentation.
- Review, forward and track annual property tax bills to tenants and/or finance for payment.
- Apprise county assessors of all lease changes.
- Escalate delinquent tax information to the appropriate individuals.
- Maintain contracts in the property management system.
- Generate, follow up on, and process system reports.
- Generate quarterly critical date reports.
Public Records Requests; Contract Administration Special Projects:
- Respond to public records requests related to Port properties and maintain the record disposition schedule.
- Support special projects by preparing documentation, assembling drafts, and coordinating reviews.
- Perform assigned tasks related to closing or transactional due diligence under guidance from the senior Contract Administration staff or Senior Manager.
- Other special projects as assigned related to contract administration and the property management system.
Qualifications
Education and Experience:
- Bachelor's Degree: Business, Public Administration, or related field.
- Minimum two (2) years of contract administrator experience, or equivalent experience, i.e., property related contracts or other field. Or, the equivalent combination of education and experience.
- Aviation and government experience is preferred.
- Knowledge of drafting and reviewing lease agreements is preferred.
- Real estate principles and legal terms is preferred.
Demonstrated Skills & Knowledge
- Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
- Focus on safety improvements and comply with safety and health policies and procedures.
- Show the utmost respect for others and act as a team player.
- Contract creation and administration.
- Contract language and its ramifications to related policies and procedures.
- Use word processing, spreadsheet applications and contract management computer systems.
- The ability to work well under pressure to meet tight deadlines, perform high volume of work, with a high level of detail and accuracy.
- Perform intermediate math functions.
- Learn and apply a broad knowledge of administrative procedures and office operations.
- Document contractual information.
- Balance priorities with a heavy workload and multiple clients often over extended periods of time.
- Accuracy with contract language and organization.
- Communicate and complete contractual projects with diverse Port workgroups.
Supplemental information
Selection Process (tentative schedule):
- A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of October 19.
- A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including any responses to the supplemental questionnaire.
- Our goal is to schedule interviews with candidates who successfully passed the SME evaluation step the week of October 26.
