Job Description

Job DetailsJob Location: Charlotte Home Office - Charlotte, NC 28208Position Type: Full TimeJob Category: Admin - ClericalNorthwood Ravin is consistently recognized for developing the top luxury apartment communities in the Southeast.  At Northwood Ravin, every member of our organization is united by a shared commitment to create the best-in-class residential experience.  Guided by our core values of creativity, integrity, and an all-in culture, we empower individuals to reach their fullest potential professionally and personally.  We cultivate a culture of excellence, innovation, and inclusivity by fostering strong collaborative relationships within our team.  Northwood Ravin is dedicated to delivering unparalleled service to the residents we house and the communities we create.
Primary Responsibilities:
As a Construction Contract Administrator, you will provide assistance to the Project Managers, Construction VPs, and SVP of Finance by receiving, analyzing, processing, and administering customer construction contracts, purchase orders, and change orders. Process weekly and monthly billing from subcontractors and vendors. Compiles, reviews, and coordinates contract information with and between Customers, Project Managers, Construction VPs, and Development teams.
As a Contract Administrator, your primary responsibilities include:
Receive and validate Contracts, Purchase Orders, Change Orders, and Letters of Intent from Construction Management Staff
Lead and support all facets of construction contract administration
Ensure proper approval and execution of construction contracts, purchase orders, and change orders by appropriate company personnel (i.e., SVP of Finance, Construction VP’s, Project Manager, etc.)
Analyze and validate construction contract and project information to ensure they comply with company and corporate policies
Produce approved construction billings per contract terms each month in Procore
Manage Month End closing duties for Construction Contracts and Billing functions
Review AIAs for complete documents and accuracy (i.e., Notarized, Lien Waivers, Certification Sheets)
Create, maintain, and track joint check agreements
Closeout projects reviewing all documents (i.e., warranty letters, final lien waivers, COIs)
What you bring to the role:
Three to five years related Contract Administration or Construction Billing experience or equivalent combination of education and experience
2 years in a Paralegal role a plus
Proficiency in Excel or equivalent spreadsheet software and Microsoft Office products
Working knowledge of Sage/Timberline accounting system software, Procore, and DocuSign preferred
Attention to detail is mandatory
Ability to read, analyze, and process contract documents and financial reports
Ability to work with various personnel to complete the assigned duties (Executive Management, Project Managers, Finance Department, Subcontractors, etc.)
Ability to respond to common inquiries or complaints from subcontractors, regulatory agencies, or members of the business community
Ability to effectively present information to all levels of the organization
Excellent verbal and written skills required.
What our culture bring to you:
When you join Northwood Ravin, you are not just taking a job but becoming part of a community that values your well-being and professional growth. Our team members are at the heart of our success, and we are committed to supporting and growing you.
In addition to our award-winning culture, we offer a comprehensive benefits package focused on career growth, health and wellness, retirement, and family support so you can thrive professionally and personally.
Competitive compensation along with various monthly bonus incentives
Housing discounts
Extensive training programs
Health and wellness benefits including medical, free dental, vision, and basic life benefit
Paid leave plans via Paid Time Off, Sick Time, holidays and Partner Leave
Retirement planning with a 401(k) program and company match
Give back days allowing you time away from work to volunteer and pursue personal interests
Employee Referral Program
Tenure is rewarded so stay in the nest!  Your PTO accrual rate will increase, benefit premiums will decrease, 401(k) matches increase, additional give back days are added and you will receive a special gift at each tenure milestone!
Northwood Ravin is an equal opportunity employer.Qualifications