Job Description

We are proud to be Queenstown Lakes District Council's trusted service provider, dedicated to maintaining the region’s stunning parks, playgrounds, and public facilities. To support the exceptional work our team delivers, we’re on the lookout for a proactive, organised, and experienced Contract Administrator who thrives in a fast-paced environment.

This is a key role packed with variety and responsibility; ideal for someone who’s confident, takes ownership of their work, and is driven to deliver outstanding business support.

What You’ll Be Doing:

• Customer Service: Build and maintain strong, professional relationships with internal teams, external clients, subcontractors, and members of the QLDC community - ensuring top-notch service and communication.
• Data Management: Keep multiple databases accurate and up to date, tracking jobs from start to finish with precision.
• Asset Management: Oversee and maintain asset management systems, ensuring everything runs smoothly.
• Subcontractor Coordination: Own the subcontractor database, prioritise tasks, and confidently allocate workloads.
• Reporting: Analyse data and create insightful monthly reports for management and clients.
• Financial Support: Take charge of monthly invoicing, purchase orders, and meeting reporting deadlines.
• Operational Support: Provide high-level administrative support to the Operations Manager, Team Leaders, and wider team — ensuring operations stay on track.

What We’re Looking For:

• Minimum 5 years' experience in a similar industry or role
• A natural problem solver; you’re proactive, resourceful, and tackle challenges head-on
• Strong communication and relationship-building skills; confident working with clients, subcontractors, and internal teams.
• Exceptional organisational and time management abilities; you thrive in a busy environment and keep everything running smoothly.
• Financial acumen; experience handling invoicing, purchase orders, and monthly billing.
• Tech-savvy mindset; proficient in Microsoft Office (Excel, Word, Outlook) and skilled in data entry.
• A full, valid NZ driver’s licence.

Here's what we can offer you:

Along with working within a company that has been an industry leader for more than 30 years, you will receive:

• A performance-based salary that is reviewed annually
• Annual $300 wellness benefit (after qualifying period) and work phone permitted for personal use
• The opportunity to work in a role that gives back to your community
• Internal and external learning and development opportunities enabling you to progress your career

Green by Nature is a business which specialises in Sports Turf Management and have diversified into a professional full facility parks maintenance company, operating across New Zealand and Australia. We have over 2000+ employees and are committed to a culture of health and safety, excellence, and continuous improvement, whilst caring for our people, clients, and communities.

If you’re someone who doesn’t just get the job done but owns it, improves it, and delivers it with pride we want to hear from you!

In line with our Drug and Alcohol policy, the successful applicant will be required to undergo and pass a pre-employment drug test.