Job Description

Mō te tūranga | About the role

Join Fulton Hogan in Gisborne as a Contracts Administrator and play a key role in our Contracting division, supporting contract and project delivery across a range of clients and work types.

You’ll sit at the heart of our contracting team – driving the admin, reporting, and performance tracking that keeps quality, safety, and efficiency front and centre. Your work will support real outcomes for our people, our clients, and our community.

This is a role where you’re trusted to own your patch, speak up with ideas, and help us deliver Good Work – the kind that makes a visible difference on projects across the region.

Ngā tino kawenga mahi | Key role responsibilities

• Manage contract and commercial administration, including variations, claims support, registers and accurate record-keeping of correspondence, approvals and changes.

• Raise, code, approve and track purchase orders, ensuring they are correctly matched to invoices and accurately reported.

• Prepare and maintain project documentation, including reports, meeting minutes, registers and filing systems, supporting both financial and operational reporting.

• Liaise daily with internal and external stakeholders and clients to support effective communication, smooth project delivery and adherence to contract requirements.

• Provide high-quality administrative support to project managers, commercial teams and operational teams across all contract and project activities.

• Assist with payroll and finance administration, including data entry, reconciliations, approvals and asset record maintenance as required.

• Support compliance activities, including drug testing processes and reporting, and ensure adherence to company policies, procedures and health and safety requirements.

Kei te kimi mātou i tētahi e whai ana i ēnei pūkenga | We’re looking for someone with

• Strong communication and stakeholder skills, with a professional manner, collaborative attitude and proven customer service focus.

• Excellent planning, organisation and time management, with high attention to detail and the ability to stay effective under pressure.

• Solid computer literacy (Microsoft Word, Excel, email and internet) and ability to quickly learn and adapt to new systems and processes (e.g. Xero, Workflow Max, JDE, EROAD or similar).

• Experience administering contracts, including variations, registers, claims support, purchase orders and related documentation.

• Experience preparing reports, meeting minutes and project documentation, and supporting commercial or project teams with evidence gathering and variation processes.

• Experience liaising daily with internal teams, external stakeholders and clients, supporting project managers and operational teams to ensure smooth workflow and delivery.

• Experience in payroll administration, basic asset management and general finance administration (including reporting and drug testing support).

• A current Class 1 driver’s licence.

He pai te mahi, he pai ngā painga | Good work, good benefits

At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us. You’ll have access to:

• Medical insurance after the eligibility period.

• Life insurance.

• KiwiSaver employer contributions after service milestones, up to 7%.

• Parental leave top up payment with additional return to work support.

• Ongoing training and development, with clear career growth and progression opportunities.

• Great discounts at a wide range of retailers.

Ko wai mātou | About us

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, being accountable, and making things happen. We live by our REAL values – Respect, Energy & Effort, Attitude, Leadership – and we demonstrate these through the Good Work we do, every day, as one team.

We’re creating, connecting, and caring for communities across Aotearoa. Our people regularly donate their time to local causes and initiatives, and at regional and national levels we support organisations that are strengthening our communities. We’re also focused on reducing our environmental impact, regenerating healthy new ecosystems, and partnering with others to lift industry standards and show customers lower-impact, sustainable ways to deliver infrastructure.

Me pēhea te tono | How to apply

If this Gisborne-based Contracts Administrator role sounds like your kind of Good Work, hit apply now and follow the prompts to submit your application.

Join Fulton Hogan and help us deliver smart, sustainable projects for our clients and communities across Tairāwhiti.