Job Description

About the Role: Contract Administrator - We are seeking an experienced Administrator/Receptionist to join our Greymouth team. This role combines administration, contract support and front-of-house duties to ensure efficient office operations and smooth delivery of project administration across our local projects. The successful candidate will be organised, customer-focused and comfortable working in a busy site-facing office environment, supporting project teams, subcontractors and clients.

We’re open to the right person, the right fit – whether you’re:

• An experienced Contract Administrator with strong administration and contract support skills

• Or an organised receptionist/office administrator keen to grow into contract and project support

If you take pride in clear communication, accurate administration and creating a professional first impression, we want to hear from you!

Key Responsibilities

• Provide reception duties including greeting visitors, managing incoming calls and emails, and maintaining a professional front-of-house presence.

• Support contract administration tasks such as preparing and issuing correspondence, managing variations, and ensuring records are up to date.

• Assist with invoice processing, purchase order administration and basic accounts reconciliation in coordination with the finance team.

• Provide general office support including stationery management, equipment liaison and organising courier/warehouse tasks as required.

Experience and Skills

• Previous experience in administration, reception or contract support, ideally within construction, civil or related industries.

• Strong written and verbal communication skills with a professional telephone manner.

• High level of organisation, attention to detail and ability to manage competing priorities in a busy environment.

• Proficiency with Microsoft Office suite (Outlook, Word, Excel) and comfortable learning project management or contract administration systems.

• Ability to work collaboratively with site teams, subcontractors and clients.

• Customer-focused attitude, reliable, and proactive problem-solver.

What We Offer

• Location: Kaiata -based. Great location just outside of Greymouth - Free parking

• Permanent: Full-time permanent position.

• Competitive pay: Remuneration reflective of experience, together with benefits including medical insurance.

• Supportive team: Collaborative environment with a strong focus on safety, wellbeing and delivering high-quality project outcomes.

Pre-employment and Eligibility

• Candidates must have the legal right to work in New Zealand.

• The successful applicant will be required to complete a pre-employment medical assessment, including drug and alcohol screening.

• Reference checks will be conducted as part of the recruitment process.

How to Apply

• Please submit a CV outlining relevant experience and availability. For a confidential discussion, contact Sara Swailes on 027 4398724

Note to Recruitment Agencies: Please do not submit unsolicited applications for this role.