Job Description

About the Role: We are seeking an experienced and organised Contract Administrator to join our Kerb, Channel & Footpaths team based in Dunedin. This position will provide dedicated contract and administrative support across kerb, channel & footpath projects, ensuring effective contract administration, accurate documentation, timely processing of contractor claims and strong communication between site teams, suppliers and contract manager & team. The successful candidate will be detail focused, proactive and comfortable working in a busy delivery environment.

Key Responsibilities

• Administer contract documentation for kerb, channel & footpath projects, including preparing and issuing variation notices, contract correspondence and schedule updates in line with company procedures.

• Review and process progress claims, subcontractor invoices and payment schedules; verify quantities against site records and coordinate clarifications with project managers and site supervisors.

• Maintain accurate project files and records (electronic and hard copy), including drawings, specifications, daily reports, quality records and health & safety documentation.

• Support procurement activities: obtain quotes, prepare purchase orders, track deliveries and manage supplier documentation and warranties.

• Coordinate programming and contract milestones with project teams; monitor key dates, extensions of time and contract milestones and escalate risks or delays as required.

• Prepare clear, timely correspondence and reports for project managers, clients and subcontractors; support meeting coordination and take accurate minutes where required.

• Ensure compliance with company policies and contractual obligations, and support the maintenance of quality, environmental and health & safety records on projects.

• Use company systems to enter and maintain project information, timesheets, purchase orders and progress updates.

Qualifications and Skills

• Proven experience in contract administration or commercial support within civil construction, roading or similar infrastructure projects preferred.

• Good understanding of construction contracts, procurement processes and standard contract documentation used in New Zealand construction projects.

• Strong numeracy and attention to detail with experience verifying quantities, processing invoices and preparing payment schedules.

• Excellent written and verbal communication skills with the ability to interact professionally with site teams, subcontractors and clients.

• Competent computer skills including Microsoft Office (Excel, Word) and familiarity with project management or accounting systems; comfortable using mobile devices and cloud-based file systems.

• Organised, able to prioritise multiple tasks and work to deadlines in a dynamic project environment.

• Knowledge of health, safety and environmental requirements for construction sites and willingness to complete site inductions as required.

What We Offer

• Location: Dunedin-based role within our Southern construction team.

• Permanent: Full-time position - 40 hours per week.

• Competitive pay: Remuneration reflective of experience, plus benefits including medical insurance.

• Development: Access to training, mentorship and clear pathways to develop commercial and contractual skills within the business.

• Supportive team: Collaborative environment with a focus on safety, wellbeing and high quality outcomes.

Pre-employment and Eligibility

• Candidates must have the legal right to live and work in New Zealand.

• The successful applicant will be required to complete a pre-employment medical assessment, which will include drug and alcohol screening.

• Reference and qualification checks will be conducted as part of the recruitment process.

How to Apply

• Please submit a CV & Cover Letter outlining relevant experience and availability. For a confidential discussion, contact Sara Swailes on 027 4398724

Note to Recruitment Agencies: Please do not submit unsolicited applications for this role.

If you have strong administrative and commercial skills, an eye for detail and a commitment to supporting safe, high-quality kerb and channel delivery, we encourage you to apply.