Job Description

Contract Coordinator

Salary: $65,000-75,000 + benefits, pension, excellent office environment, and room to grow

Location: Toronto, ON (Hybrid – minimum 3 days in office)
Industry: Professional Services

Job # 16817242

About the Opportunity
Our client is a successful professional services company that has spanned 3+ decades servicing the Canadian market across multiple disciplines.

This newly created role will join an established, collaborative, fast-paced professional services environment. In this role, you’ll play a key part in supporting proposal delivery and the quality control of client-facing documents. This is an excellent opportunity for someone who takes pride in producing polished, high-quality work and enjoys contributing to business development and company success.

Key Responsibilities

• Coordinate, format, and submit proposals in line with client requirements and internal standards.
• Review and issue project documents, ensuring accuracy, consistency, and proper version control.
• Maintain and update proposal materials, including templates, resumes, and supporting content.
• Support marketing efforts by updating collateral, project sheets, and communications.
• Ensure all materials align with brand standards and presentation quality.
• Identify opportunities to improve processes, enhance efficiency, and leverage AI tools.
• Collaborate closely with internal teams to support seamless project execution.

Qualifications

• Bachelors Degree in Administration, Marketing, or related field
• 3–5 years of experience within an administration capacity in a professional services capacity
• Experience working with proposal, RFP or project planning teams is an asset.
• Proficiency in Microsoft 365; experience with SharePoint, Canva, or other CRM systems is an asset.
• Highly organized, adaptable, and able to manage multiple priorities effectively.
• Exceptional command of the English language both written and oral
• Experience or strong interest in advertising, marketing and leveraging of technology including AI tools is an asset.

TSSHP

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