Job Description

Role: Contract Administrator

Location: Central Otago - Alexandra

Contract Type: Full Time

The Fulton Hogan Life

Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values – Respect, Energy & Effort, Attitude, Leadership – and we demonstrate these through the good work we do, every day, as one team.

Nau mai haere mai ki tā mātou whānau | Welcome to our Fulton Hogan Family

We’re looking for an organised and proactive Contract Administrator to support our contract and operations teams on a major infrastructure maintenance contract. You’ll sit at the heart of the team, helping to keep our reporting, documentation and coordination activities on track so we can meet our contractual and performance obligations.

This role would suit someone who enjoys working with data and documents, can juggle competing priorities, and is comfortable working alongside engineers, supervisors and managers in a fast‑paced environment.

In addition to the above you will:

• Deliver comprehensive administrative support to the contract team, ensuring smooth day‑to‑day operations and managing a wide range of office and coordination tasks.

• Maintain robust and well‑structured filing systems covering QA records, claims documentation, approvals, and all critical contract information to ensure accuracy, accessibility, and compliance.

• Oversee document control processes, managing version updates for plans, procedures, and forms and ensuring timely distribution to staff and subcontractors.

• Support key contract functions by contributing to monthly reporting, audit preparation, asset information submissions, and the assembly of detailed claim evidence and documentation packs.

• Perform accurate data validation and entry across contract management systems including AWM, JDE, and related platforms to maintain data integrity.

• Coordinate workshops, training sessions, and operational meetings, capturing minutes and action tracking, managing customer enquiries, and maintaining essential registers such as training, PPE, and incident records.

Good Work equals Good Benefits

• Medical insurance – eligibility criteria apply.

• Life insurance from day one.

• KiwiSaver employer contributions after service milestones up to 7%.

• Fuel discount card.

• Parental leave top-up payment with additional return to work support.

• Family scholarships.

• Ongoing training and development, career growth and progression opportunities.

• Great discounts at a wide range of retailers.

At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us.

We’re looking for someone with:

• Strong organisational skills, with the ability to manage multiple tasks and deadlines.

• High attention to detail and accuracy in data entry, reporting and document preparation.

• Good written and verbal communication skills, including the ability to produce clear reports and meeting notes.

• Confidence using spreadsheets, databases and other reporting tools.

• Ability to work collaboratively with technical, operational and management staff.

• A proactive, “can‑do” attitude and an interest in continuous improvement.

• Experience in an engineering, construction or infrastructure environment would be an advantage, but is not essential if you have strong admin and reporting skills and are keen to learn.

Creating, Connecting and caring for the community

Our people regularly donate their time to local causes and initiatives, while at a regional and national level we provide financial support, skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment, and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact, sustainable ways of delivering infrastructure.

All successful candidates must under-go and pass a pre-employment medical and drug screen prior to employment.