Job Description

*Applicants MUST submit a cover letter with resume to be considered.

*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

* Minorities, women, and individuals with disabilities are encouraged to apply Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

Carry out day-to-day project assistant function and other contract administrative tasks contributing to the overall contracting and procurement function.

WORK PERFORMED:

• Review of Requisitions
• Review Commitment Request and Contract packages
• Follow-up with originating departments to obtain missing contract documents
• Perform administrative tasks associated with collecting proposal submissions
• Assist Procurement Directors to manage bids after submission of proposals
• Review administrative proposals received for conformity and completeness
• Set up respondent proposal + interviews scoring meetings/compiling scoring sheets/update procurement drive records, at the request of the Procurement Director
• Complete projects, tasks, and other duties as assigned by direct supervisor
• Cross Training New Hires and Originators
• Data Entry, Data Review, and Files Organization
• Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting
• Coordinate with other departments and across ESD as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, tax exemption forms, shipping receipts and other office documents in a timely fashion

MINIMUM REQUIREMENTS:

Education Level required: High School Diploma or equivalent; Associate degree preferred.

Knowledge required: 1-2 years of administrative and/or customer service experience. Familiarity with databases and basic computer programs; Microsoft Word, Excel, PowerPoint and Access. Strong attention to detail with excellent writing and telephone etiquette preferred.