Job Description

Contractual Administration [9 months contract]

Key Responsibilities

1. Onboarding & Asset Management

• Asset Procurement & Issuance: Manage the end-to-end lifecycle including ordering, stock tracking, preparation, and distribution of company assets, corporate apparel, and new-hire onboarding kits (laptops, mobile phones, SIM cards, EZ-Link cards, company t-shirts, and staff name cards).
• Tech & Account Setup: Assist with basic laptop deployment and user account preparation for all incoming team members.

2. Documentation & General Administration

• Data Maintenance: Maintain and update internal company records, trackers, and databases with high accuracy.
• Company Correspondence: Assist in generating and drafting official company letters and documentation, such as employment confirmations, resignation acknowledgments, and other corporate correspondence
• General Admin: Support the team with ad-hoc projects, administrative duties, and paperwork as required.

3. Internal Communications & Workplace Culture

• Internal Communications: Assist in crafting internal communications to keep employees informed, engaged, and excited about company events and initiatives.
• Events & Welfare: Support the planning and execution of staff engagement activities, welfare initiatives, and company events.

4. Facilities & Workspace Management

• Workspace & Seating Coordination: Coordinate, maintain, and update office seating arrangements and layouts to ensure optimal space utilization and workspace readiness for new hires.
• Office Supplies & Equipment: Monitor printer functionality, manage printer maintenance, and proactively order printer paper and essential office supplies.
• Facilities Management: Serve as the primary point of contact for office vendors (e.g., water supply, lighting, air conditioning maintenance).
• Office Operations: Ensure the workplace remains fully functional, tidy, and well-stocked.

Requirements

Requirements & Qualifications

• Experience: Proven experience in an administrative, office management, or operations support role.
• Tech Savviness: Comfortable with basic IT troubleshooting, account creation, and tech setup.
• Organization Skills: Exceptional multitasking abilities with a knack for keeping databases, office supplies, and physical inventory (like tech and apparel) organized.
• Communication: Strong written and verbal communication skills and coordinating with external vendors.
• Attitude: A positive, collaborative mindset with a proactive, self-starter approach to problem-solving.