Job Description

#LI-HYBRID

Why Kenes?

With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we deliver world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress.

Our team of 250 professionals works across the globe, combining creativity with precision to create meaningful experiences. At Kenes, we value collaboration, continuous learning, personal growth, and work-life balance—building an environment where people can thrive both professionally and personally.

We are looking for a highly organized and proactive Marketing & Association Coordinator to support a wide range of administrative, communication, and marketing activities.

This role combines operational coordination with marketing execution, supporting Secretariat operations, leadership, committees, educational programs, digital communications, and partnerships. You will collaborate with internal teams and international stakeholders to ensure smooth day-to-day operations while helping strengthen community engagement and organizational visibility.

Key Responsibilities

Secretariat & Executive Support

• Support the administration of the Secretariat and Liaison Office, including mailbox management and correspondence.
• Provide administrative support to the Executive Director(s), including coordinating schedules and follow-up tasks.
• Coordinate logistics for virtual and in-person meetings.
• Prepare presentations and supporting materials for Board of Directors meetings.

Committee & Program Coordination

• Manage communications with committees and internal governance structures.
• Coordinate the committee application process, including announcements, application management, communication, and review coordination.
• Support the planning and delivery of monthly webinars.
• Coordinate the Mentorship Program, including applications, matching, timelines, committee coordination, and communications.
• Lead Early Career Professional (ECR) initiatives, including committee meetings, workshops, awards, and new projects.

Marketing & Communications

• Develop and execute marketing and social media strategies.
• Manage social media channels, including content planning, publishing, engagement monitoring, and community interaction.
• Create and distribute newsletters, email campaigns, and member communications.
• Coordinate promotional campaigns and marketing materials across digital platforms.
• Maintain and update website content.
• Prepare press releases, news updates, and other media communications.
• Ensure brand consistency across all marketing activities.
• Support broader digital marketing initiatives as required.

Partnerships & Community Engagement

• Support the podcast program by coordinating with hosts, guests, and production teams.
• Assist with donation programs, including platform administration and promotional activities.
• Develop and maintain relationships with national and international partner organizations.

General

• Perform additional duties related to the company's activities as assigned by the direct manager.

Requirements

Languages

• Fluent English (written and spoken) – minimum C1 level.

  Marketing Expertise

• Proven experience developing and executing digital marketing strategies.
• Strong understanding of customer engagement across digital channels.
• Hands-on experience managing organizational social media platforms.

Education & Experience

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field (or equivalent relevant experience).
• Minimum of 3 years of experience in digital marketing and marketing communications.

Technical Skills

• Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency with Adobe Acrobat/PDF.
• Experience using Canva, Hootsuite, email marketing platforms, website content management systems, SurveyMonkey, and Zoom or similar video conferencing platforms.

Professional Skills

• Excellent communication and interpersonal skills.
• Strong customer-service orientation.
• Excellent organizational and time management skills with strong attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proactive, solution-oriented mindset with a high level of ownership.
• Ability to work both independently and collaboratively.
• Strong intercultural communication and diplomacy skills.

What We Offer

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)
• Regular team events
• Refer a friend program

In case you are interested in this position, please submit your CV in English.
Only short-listed candidates will be contacted.
All documents will be treated with the strictest confidentiality!