Job Description

Travel Management

• Responsible for ensuring the smooth and efficient planning, organization, and execution of travel arrangements for employees and leadership team.
• Responsible for managing international travel includes Visa, Flights, Forex, Accommodation, Travel Insurance.
• Serve as a point of contact for Travel process queries, codes usage and reimbursement of expenses queries. Educate employees on travel guidelines and procedures.
• Manage and raise relevant Visa, Travel and insurance PR/PO Process in finance portal, Update trackers
• Emergency Assistance: Provide real-time travel assistance in case of emergencies, cancellations or changes and ensuring traveller safety.
• Policy Compliance: Ensure all travel arrangements comply with the Firm’s travel policies and procedures.
• Work with employees to determine the type of international travel, secure necessary supporting documents and approvals received by employees. Update repositories and trackers in real time.
• Maintain relationships with Travel desk, Emergency Travel desk and admin support team to ensure travel management process is comply with firm’s guidelines.
• Reporting: Prepare and present travel reports, including expense tracking and budget analysis. Maintain accurate travel records, trackers and documentation and share regular reports
• Support PM for co-ordinating and maintenance of database/ trackers with necessary updates and

Communication

Stakeholder Visit Management

• Responsible for planning, coordinating, and managing end-to-end logistics arrangements for visits of external and key internal stakeholders.
• Accountable for ensuring that all aspects of stakeholder visits are managed at a strategic level, aligning with organizational objectives, enhancing stakeholder relationships, and delivering a seamless, high-quality experience for all parties
• Oversee and coordination with cross-functional teams (IT, Admin, Reception, Security, Leadership) during the stakeholder visits and ensure to provide support throughout the visits.
• Maintain comprehensive records of all stakeholder visits for compliance.

Travel Management

• Responsible for ensuring the smooth and efficient planning, organization, and execution of travel arrangements for employees and leadership team.
• Responsible for managing international travel includes Visa, Flights, Forex, Accommodation, Travel Insurance.
• Serve as a point of contact for Travel process queries, codes usage and reimbursement of expenses queries. Educate employees on travel guidelines and procedures.
• Manage and raise relevant Visa, Travel and insurance PR/PO Process in finance portal, Update trackers
• Emergency Assistance: Provide real-time travel assistance in case of emergencies, cancellations or changes and ensuring traveller safety.
• Policy Compliance: Ensure all travel arrangements comply with the Firm’s travel policies and procedures.
• Work with employees to determine the type of international travel, secure necessary supporting documents and approvals received by employees. Update repositories and trackers in real time.
• Maintain relationships with Travel desk, Emergency Travel desk and admin support team to ensure travel management process is comply with firm’s guidelines.
• Reporting: Prepare and present travel reports, including expense tracking and budget analysis. Maintain accurate travel records, trackers and documentation and share regular reports
• Support PM for co-ordinating and maintenance of database/ trackers with necessary updates and

Communication

Stakeholder Visit Management

• Responsible for planning, coordinating, and managing end-to-end logistics arrangements for visits of external and key internal stakeholders.
• Accountable for ensuring that all aspects of stakeholder visits are managed at a strategic level, aligning with organizational objectives, enhancing stakeholder relationships, and delivering a seamless, high-quality experience for all parties
• Oversee and coordination with cross-functional teams (IT, Admin, Reception, Security, Leadership) during the stakeholder visits and ensure to provide support throughout the visits.
• Maintain comprehensive records of all stakeholder visits for compliance.

• Bachelor’s degree in commerce/ Travel & Tourism and Hospitality

Mandatory Skills

• Experience: Proven experience in travel management or coordination roles, preferably within a corporate environment
• Knowledge of corporate travel and policies
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with employees at all levels.
• Attention to detail and ability to handle last-minute changes