Job Description

Position: Consultant, Front Office Business Operations

Location: Alexandria, VA (hybrid/on-site)

Clearance: Active Secret Clearance required

Education: Bachelor’s Degree required (MS preferred)

Years of Experience: 2+ years

The Assistant Secretary of Defense for Sustainment (ASD(S)) is the senior logistics official and principal advisor to the USD(A&S), DEPSECDEF, and SECDEF on logistics and materiel readiness across the Department of Defense. The ASD(S) prescribes policies for logistics, maintenance, materiel readiness, strategic mobility, product support, and sustainment; advises senior leaders and military departments; monitors and reviews relevant programs; and participates in the DoD Planning, Programming, Budgeting, and Execution process within their areas of responsibility. We are seeking candidates with the following skills and qualities:

• High attention to detail and organizational skills.
• Experience managing office operations and administrative tasks.
• Ability to coordinate meetings, engagements, and logistics support.
• Strong written and verbal communication skills.
• Familiarity with DoD correspondence and task management systems (e.g., CATMS).
• Knowledge of federal records management and FOIA processes.
• Proficiency in updating web content and managing standard operating procedures.
• Ability to work independently and collaboratively with senior leadership.

Responsibilities:

• Administrative and Office Management: Provide general administrative support and manage office operations, supplies, equipment, and visitor access.
• Meeting and Engagement Support: Coordinate logistics for meetings and engagements, including setup, documentation, and follow-up on action items.
• FOIA and Information Management: Process and track Freedom of Information Act (FOIA) requests and maintain accurate records.
• Personnel Support: Oversee onboarding and offboarding processes for staff.
• Drafting and Research: Prepare draft correspondence, briefings, and supporting materials through research and coordination.
• Daily Executive Support: Prepare and manage daily read-ahead materials for principals, including assembly, disassembly, and records management.
• Audit and Compliance Tracking: Receive, track, and manage audit requests and reports, maintain master tracking lists for open recommendations, and ensure follow-up.
• Office Administration and Information Management: Maintain and update personnel contact lists, email distribution lists, and manage website/social media content.
• Travel and Policy Guidance: Respond to questions regarding travel regulations and review policy documents for accuracy and completeness.

Required Qualifications:

• Must be willing to go on-site in Alexandria up to 5 days a week.
• 2+ years’ experience in administrative support and office management.
• 2+ years’ experience preparing briefing materials, talking points, and strategic communications content.
• 2+ years’ experience compiling reports, managing legislative or compliance-related documentation, tracking audit requests, compliance issues, and maintaining records.