Job Description
BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.
About the Role
We are seeking a highly organized and proactive Construction Services Administrative Coordinator to support our Construction Services team. In this role, you will play a key part in ensuring the smooth execution of administrative, documentation, and coordination activities related to ongoing construction projects.
You will act as the backbone of the team’s operations helping manage documentation, streamline communication, and ensure project records are accurate and up to date.
Key Responsibilities
Administrative & Project Support
• Provide day-to-day administrative support to the Construction Services team
• Assist with the preparation, formatting, and distribution of project documentation (reports, meeting minutes, correspondence)
• Maintain organized project files (digital and physical) in accordance with company standards
• Track and log project documentation such as RFIs, submittals, change orders, and site reports
Coordination & Communication
• Coordinate meetings, site visits, and team schedules
• Prepare and distribute meeting agendas and minutes
• Act as a liaison between internal teams, clients, and contractors for administrative matters
• Assist with onboarding documentation for projects (templates, forms, workflows)
Document Control
• Manage document control systems to ensure accurate versioning and document tracking
• Ensure timely distribution of drawings, specifications, and updates
• Support issuance of addenda, reports, and project communications
• Maintain logs for submittals, RFIs, and other construction documentation
Financial & Timesheet Support
• Assist with timesheet tracking, expense reporting, and data entry
• Support invoicing preparation and tracking of project budgets (as required)
• Coordinate with project managers on administrative financial tasks
Qualifications
Education & Experience
• Diploma or certificate in Administration, Project Management, or a related field
• 2–5 years of administrative experience, preferably in construction, engineering, or professional services
• Experience working in a project-based environment is a strong asset
Technical Skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with document management systems (e.g., SharePoint, Procore, Adobe, PDF exchange or similar
• Familiarity with construction documentation workflows (RFIs, submittals, drawings) is an asset
• Experience with ERP or time/project tracking systems (e.g., NetSuite, Deltek, Dayforce) is beneficial
Soft Skills
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage deadlines and prioritize effectively
• Collaborative mindset with a customer-service approach
• Strong ability to adapt to diverse personalities and work environments.
Build your career with us and enjoy…
• A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
• A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
• A hybrid work policy that promotes balance between professional and personal life.
• Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation.
• A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
• A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
• A tailored mentorship program designed according to each employee’s experience level and career path.
• Cutting-edge technology, including BIM and modern collaborative tools.
• The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.
We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.
Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.
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