Join our team as a Construction Recordkeeper I or II and play a key role in supporting the successful delivery of construction projects in the Abilene Area Office.
In this position, you'll maintain and manage project records, process essential documentation, update contracts as project needs evolve, and ensure compliance with applicable laws and regulations.
With a strong focus on accuracy and accountability, you'll help verify completed work and facilitate contractor payments while serving as a professional point of contact for the public. This is an excellent opportunity for a detail-oriented professional who thrives in an independent work environment and enjoys contributing to projects that make a lasting difference.
Salary/Plan Grade:
Recordkeeper I: A16: $50,004 - $61,130/ yearly
Recordkeeper II: A18: $55,000 - $71,055/yearly
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties of a Construction Recordkeeper I:
- Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
- May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
- Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
- Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
- Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
- Composes, reviews, and maintains correspondence, reports, supporting documents and files.
- Processes change orders, supplemental agreements, and extra work orders
- Maintains filing structure for each construction project within assigned area.
- Performs other job responsibilities as assigned.
Essential Duties of a Construction Recordkeeper II:
- Trains less experienced employees.
- Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
- May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
- Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
- Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required -monthly reports.
- Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
- Composes, reviews, and maintains correspondence, reports, supporting documents and files.
- Processes change orders, supplemental agreements, and extra work orders.
- Maintains filing structure for each construction project within assigned area.
- Performs other job responsibilities as assigned.
Minimum Qualifications:
Education: High School Grad or Equivalent in general education.
Experience:
Recordkeeper I: No experience required. // Recordkeeper II: 1 YEAR Record-keeping, bookkeeping, or other related experience.
(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Competencies For a Construction Recordkeeper I:
Considerable knowledge of:
- Governmental policies and procedures
- Equal employment opportunity guidelines
- DBE, HUB, SBE
Proficient skill in:
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
- Reading and interpreting applicable plans, schematics, blueprints and maps
- Using standard office equipment
- Preparing and maintaining confidential and sensitive records, files, and reports
- Communicating technical information effectively
- Using computers, applicable programs, applications, and systems
- Maintaining a safe and effective working relationship with others
Additional Competencies For a Construction Recordkeeper II:
Expert skill in:
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Reviewing plans for accuracy and ensuring compliance with requirements
Physical Requirements and Working Conditions:
- Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
The Texas Department of Transportation is responsible for maintaining 80,000 miles of road and for supporting aviation, rail, and public transportation across the state. TxDOT and its 12,000 employees are committed to working with others to provide safe and reliable transportation solutions for Texas by maintaining a safe system, addressing congestion, connecting Texas communities, and being a Best in Class state agency. Find out more at www.txdot.gov. “Like” us on Facebook, www.facebook.com/txdot ; and follow us on Twitter, www.twitter.com/txdot .
