Job Description

The role of the Construction Project Coordinator is one that requires a highly organized and professional individual who has a proven track record of managing cross-functional projects between internal and external stakeholders to drive business objectives. This position is responsible for assisting the Director, Real Estate Operations in executing all capital projects in time and on budget.

Key Responsibilities

• Responsible for assisting in the management and roll-out of all capital projects including providing relevant project details, setting schedules for all stakeholders, and executing each step of the project to ensure completion.
• Hold all stakeholders accountable to timelines by participating in meetings with internal and external participants to track deliverables, proactively problem solve roadblocks and communicate updates to the team in a timely manner.
• Assist in managing and executing the tendering process for all capex projects as required and liaise with our Legal team to ensure the timely execution of all construction-related contracts.
• Utilize project management software to create task lists and communicate relevant scheduling changes to all stakeholders.
• Participate in site visits as required to ensure HL brand standards are always met and to conduct site due diligence as per established protocols.
• Maintain and develop reports/dashboards to assist in cost per square foot analysis, inventory tracking etc.
• Act as the first point of contact for all project-related questions and project management system inquiries.
• Maintain positive working relationships with Landlords, external vendors and all internal stakeholders.
• Timely and accurately prepare and/or assist with monthly, quarterly, annual, and ad hoc reports as required.
• Assist in the development, documentation, and maintenance of tendering/project policies and procedures.
• Facilities experience an asset.
• Other duties as assigned to fulfill business objectives and the requirements of the role.

Position Requirements

Education: University/College Degree in Business

Previous Experience: 3-5 years’ experience in a project management capacity and experience in leading projects across multiple departments

Required Skills:

• Sound knowledge of project management principles and methodologies
• Experience with project management tools and software
• High-level of customer service with demonstrated ability to build and maintain strong working relationships with both internal and external stakeholders
• Provide a high level of attention to project details
• Exhibit excellent communication (both verbal and written), organizational, problem-solving, and analytical skills
• Ability to multi-task, proactively prioritize and manage workload, and finalize projects
• Ability to work autonomously and manage one’s time
• Quick learner and flexible with the ability to adapt to change

Key Competencies: Project Management, Organization, Commitment, Initiative, Results Driven, Relationship Management, Discipline & Urgency

What We Offer

• Competitive compensation package
• Generous paid time off including 10 days vacation and 10 wellness days
• RRSP Matching
• Healthcare and Dental for yourself and dependents
• Access to ongoing training and development
• Corporate discounts through perkopolis and discounted rates to GoodLife Fitness

Equal Opportunities

At HearingLife, we’re committed to fostering an inclusive and diverse workplace. HearingLife Canada is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Should you require an accommodation throughout the interview process please do not hesitate to reach out to a member of our Talent Acquisition team today.

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