Job Description

The Construction Project Assistant performs day-to-day administrative functions using established systems and procedures and provides support to the administrative and management team. The incumbent is assigned to a project that serves the local community through supporting victims of hurricanes who apply for funding to repair damaged or destroyed homes. This position may require working overtime or travelling for client/business needs.

Job Duties:

• Manages multiple calendars; schedules and coordinates meetings, conference calls, and video conferences using Outlook
• Proofreads and edits documents and reports
• Coordinates meals for meetings and for staff working after normal office hours
• Assists with travel arrangements, meeting logistics, data entry, correspondence, and document scanning
• Enters time and expense information into the time entry system for staff, as requested
• Other duties as required

Supervisory Responsibilities:

N/A

Qualifications, Knowledge, Skills and Abilities:

Education:

• High school diploma or equivalent, required
• Associate’s degree or higher, preferred

Experience:

• Minimum of three (3) years of experience in a professional office environment, preferred
• Experience supporting a construction or general contracting company, preferred

Certifications:

• N/A

Licensure:

• N/A

Software:

• Advanced Microsoft Office skills, required

Other Knowledge, Skills, & Abilities:

• Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone systems
• Ability to troubleshoot and solve problems
• Strong organizational and multitasking skills
• Superior attention to detail and ability to meet tight deadlines
• Strong analytical and problem-solving skills
• Ability to design and improve processes
• High level of integrity and discretion
• Ability to work effectively with minimal supervision
• Ability to communicate complex information clearly to diverse audiences
• Learns quickly and adapts to new technologies
• Possesses excellent communication and writing skills
• Self-starts and works well in a team environment
• Ability to work overtime as needed (before or after normal business hours)
• Ability to travel as required by client/business needs