Job Description
Construction Operations Assistant - Freelance, Remote
Department: Specialized Roles
Employment Type: Full Time
Location: Global+
Reporting To: Client via Magic
Compensation: $7.00 / hour
About the Client
A privately owned boutique real estate developer specializing in thoughtfully designed, small-scale residential communities across the Pacific Northwest. The company builds modern homes in desirable neighborhoods with a strong emphasis on craftsmanship, detail, and long-term livability. Founded by experienced construction and real estate professionals, the team focuses on delivering high-quality homes that balance design, functionality, and durability.
Why does this role exist?
his role exists to support the growing operational complexity of a boutique residential construction and property development business. As multiple projects, vendors, tenants, and internal teams operate simultaneously, the organization needs a highly organized coordinator to manage communication flow, follow-ups, and day-to-day execution. The goal is to reduce operational bottlenecks and ensure that construction and property management activities are coordinated efficiently across all stakeholders.
The Impact you’ll make
- Coordinate with subcontractors (painters, concrete, and other trades) to request and compare bids
- Follow up on vendor responses and ensure timely project execution
- Support scheduling and coordination of on-site construction activities
- Communicate with property management teams regarding scheduled work and access coordination
- Coordinate with residents/tenants to minimize disruption during construction or maintenance work
- Ensure clear communication between stakeholders during property updates or repairs
- Track, monitor, and follow up on open maintenance and operational tasks
- Schedule repair appointments and ensure completion of property issues
- Maintain visibility across multiple ongoing workstreams and deadlines
- Liaise with project managers on ongoing construction progress and updates
- Coordinate with accounting teams (including offshore support teams) for financial-related tasks
- Ensure alignment across departments and smooth task handoffs
- Manage email inboxes and communications across Gmail, Outlook, WhatsApp, and SMS
- Organize and prioritize incoming operational requests
- Provide general administrative support across construction and rental operations
Skills, Knowledge and Expertise
Required:
- Proven experience in construction, preferably residential construction or homebuilding
- Proven experience coordinating subcontractors and managing vendor bids
- Background in property management or rental operations is highly preferred
- Experience working with multiple communication channels (email, SMS, WhatsApp, CRM tools)
- Strong English communication skills (written and verbal) with attention to detail
Your superpowers are...
- Strong understanding of residential construction workflows and subcontractor coordination
- Excellent follow-up discipline and task tracking ability
- High-level organization and ability to manage multiple moving parts simultaneously
- Clear and professional communication across diverse stakeholders
- Proactive problem-solving and ability to work independently
- Familiarity with Microsoft 365 and Google Workspace tools
- Strong judgment in prioritizing urgent vs non-urgent operational tasks
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You thrive in fast-moving environments where no two days look the same.
- You enjoy coordinating people, solving operational challenges, and keeping projects on track behind the scenes.
- You are comfortable working across multiple tools and communication channels, and you take pride in ensuring nothing falls through the cracks.
- This role is ideal if you enjoy being the “glue” that keeps construction, property, and administrative operations running smoothly.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday–Friday, 9:00 am–5:00 pm CST
Compensation:
- $7 per hour
- No benefits package included
Benefits
