Job Description

Bid Coordinator

Location: Newport Beach, CA (In-Office)
Employment Type: Full-Time

About HavenHub:
At HavenHub, we transform outdoor spaces into beautiful, functional environments that homeowners love. From turf and concrete to full backyard remodels, we rely on a trusted network of subcontractors to deliver exceptional craftsmanship. We're growing fast and looking for detail-oriented, relationship-driven team members to join us.

About the Role:
We’re seeking a Subcontractor Bid Coordinator to help manage and streamline our bidding process. You’ll be responsible for sending project scopes to subcontractors, negotiating rates, and maintaining strong working relationships with our trade partners. This role is key to ensuring we get competitive pricing, fast turnaround times, and high-quality work from the field.

Key Responsibilities:

• Distribute scopes of work to subcontractors for active projects

• Collect and organize bids across multiple trades (e.g., turf, concrete, gravel)

• Negotiate pricing and timelines with subcontractors

• Maintain up-to-date records of subcontractor availability, rates, and capabilities

• Build and strengthen relationships with new and existing trade partners

• Collaborate with Project Managers and Estimators to align on project needs

• Assist in onboarding new subcontractors as needed

What We’re Looking For:

• Experience in construction, landscaping, solar, or home improvement is a plus

• Strong communication and negotiation skills

• Highly organized and detail-oriented

• Comfortable working in a fast-paced, high-volume environment

• Proficient with email, spreadsheets, and digital tools (CRM/Project Management software)

• Reliable, proactive, and solution-oriented

• Fluency in Spanish is required

Bonus Points For:

• Previous experience in subcontractor coordination or estimating

• Familiarity with ServiceTitan, Monday.com, or similar platforms

Compensation:

• Hourly Rate: $22–$28/hr (DOE)

• Schedule: Full-time, Monday to Friday, in-office at our Newport Beach HQ

What We Offer:

• Competitive salary with performance-based bonuses

• Comprehensive benefits package, including medical, dental, and vision insurance

• Opportunities for career advancement and professional development

• A collaborative and supportive work environment