Job Description

Construction Administrative Assistant

Tacoma, WA

Our client, an established provider of landscape and civil construction services, is looking for a Construction Administrative Assistant to join their team.

This role offers the opportunity to support public works projects across the Puget Sound region while gaining hands-on exposure to state and local agency work. You will provide administrative, document control, and coordination support to project managers and field teams, helping keep project records accurate, organized, and aligned with contract and agency requirements.

This is an ideal opportunity for someone early in their construction career, who wants to grow into an Office Engineer or Contract Administrator role.

Construction Administrative Assistant Responsibilities:

• Assist with document control, including organizing and maintaining project files, logs, and correspondence.
• Support tracking of submittals, RFIs, and change orders through data entry, follow-ups, and status updates.
• Help prepare and distribute meeting minutes, daily reports, project updates, and related communications.
• Assist with certified payroll collection and prevailing wage documentation.
• Coordinate paperwork with subcontractors and vendors, including insurance, contracts, and onboarding documents.
• Support project teams with permit tracking and agency documentation requirements.
• Maintain digital filing systems using platforms such as Procore, SharePoint, and related tools.
• Provide general administrative support, including scheduling, email coordination, filing, and project team assistance.
• Assist with project closeout documentation, final records, and required closeout packages.

Construction Administrative Assistant Qualifications:

• At least 1 year of administrative experience within the construction industry.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook. (Experience in Bluebeam/Procore or similar tools is a plus)
• Experience supporting field teams, project managers, subcontractors, or vendors.
• Basic understanding of public works documentation, certified payroll, or prevailing wage requirements.
• Ability to manage multiple tasks, prioritize deadlines, and support active project teams.
• Strong communication skills and a willingness to learn public works project requirements.

Company Benefits:

• Medical, dental, and vision insurance.
• 401k with company match.
• Paid time off and holidays.
• Opportunities for growth within a stable pipeline of public works projects.

Compensation $65,000 - $80,000 annually (DOE)