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  Assist in preparing and managing construction contracts and subcontract agreements
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  Maintain accurate project documentation and contract records
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  Review subcontractor scopes of work and documentation
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  Ensure compliance with contractual requirements and project documentation

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  Assist with issuing trade packages and procurement documentation
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  Manage subcontractor documentation including insurances and compliance records
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  Assist in comparing subcontractor quotes and preparing tender comparisons
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  Support trade procurement and appointment processes

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  Assist with pricing and preparing client variations
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  Maintain variation registers for each project
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  Track project costs against approved budgets
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  Assist in preparing financial reports for project performance

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  Assist with the preparation of progress claims to clients
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  Review subcontractor invoices and claims for payment
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  Assist in verifying work completed against subcontractor claims
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  Maintain payment tracking and documentation

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  Maintain organised project files and documentation
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  Coordinate documentation between consultants, trades, and the project team
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  Assist with issuing site instructions and project communications
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  Support site supervisors and project managers with administrative requirements

Requirements

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  Procore (highly desirable)
• 
  Buildertrend
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  Buildxact
• 
  Aconex or similar document management systems
• 
  Microsoft Excel
• 
  Microsoft Office Suite

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  Australian residential building contracts
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  Subcontractor management processes
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  Construction documentation and drawing sets
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  Construction progress claim processes
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  Variation management procedures
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  Construction project administration workflows

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  Site establishment and preliminary works
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  Structural stages (base, frame, lock-up)
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  Internal fit-out stages (plaster, fix, joinery)
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  Finishing stages (completion and handover)

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  Highly organised and detail-oriented
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  Strong with documentation and record keeping
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  Commercially aware and capable of understanding project budgets
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  Comfortable communicating with trades, consultants, and internal team members
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  Able to manage multiple projects simultaneously
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  Proactive and capable of identifying issues before they escalate

• 
  The Director
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  Estimating team
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  Site supervisors
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  Subcontractors and consultants

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  3–8+ years experience in construction administration or contracts administration
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  Experience working on Australian residential construction projects
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  Experience managing subcontractor documentation and procurement processes
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  Experience supporting projects valued between $1M – $5M+

Benefits

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  HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
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  Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
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  Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!