Job Description

Level: Entry
Job Location: RAC Panama City Corporate Office - Panama City, FL 32405
Position Type: Full-Time (30 + hours/week)Education
Level: High School/Equivalent
Salary Range: $17.00 - $19.00 Hourly

Travel Percentage: Not applicable
Job Shift: Days
Job Category: Admin - ClericalJob

Summary:
The Construction Administrative Assistant supports the corporate construction staff and performs general office duties.  The position requires excellent communication skills with coworkers and job-site personnel.
Essential Job Duties and Responsibilities:
- Consult with Vice President, Project Managers, Project Superintendents and Project Coordinators on duties assigned.
- Liaison between corporate office and job site/field office(s)
- Prepare credit applications/establish new accounts (RAC/SCH)
- Request and obtain vendor numbers from corporate accounting office on new subcontractors, suppliers and vendors as needed
- Ensure subcontractor & supplier pay requests are submitted & processed by the required date
- Process invoices, credit cards as directed.
- Prepare and obtain necessary lien releases for subcontractors and suppliers
- Run errands as may be necessary (architect’s office, bank for petty cash deposits)
- Sort and distribute mail daily.
- Assist with office operations based on policies and procedures.
- Utilize Timberline/Timberscan to input and track payables.
- Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company.
- Distribute and/or file paperwork as directed.
- Coordinate travel plans as needed.
- Receive, prioritize and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors.
- Issue 72-hour Notices and other subcontractor correspondence as directed by Project Manager, Project Superintendent or Assistant Project Superintendent
- Maintain Serial Number logs
- Request and maintain Certificate(s) of insurance with required limits on all subcontractors
- Obtain W-9 Taxpayer Identification on all subcontractors, suppliers and vendors
- Contract Status report
- Notice to Owner report
- Daily logs
- Permit number list
- Plan deposit list
- MSDS from subcontractors & suppliers
- Punch management acceptance
- Sworn Statement of Account
- Vendor List
- Warranty List
- Construction completion tasks to prepare for management turnover
- Other miscellaneous duties as requested
Essential Knowledge, Skills and Abilities:
- Strong knowledge of Microsoft Office programs, particularly Word and Excel.
- Good organizational and prioritization skills.
- Good verbal and written communication skills.
- Effective as a team-oriented problem-solver.
- Pursue job duties with a strong sense of urgency and little supervision.
- Valid driver’s license with ability to operate a motor vehicle.
- Work under multiple time constraints.
- Operate office equipment – computer, adding machine, copier, and scanner.
- Ability to read, write, compute basic math.
Education and

Experience:
- High School diploma or equivalent
- One to two years’ office environment and clerical experience, preferably in a construction office
Physical Demands:
- Work in an office environment with a computer for a minimum of seven hours daily either standing or sitting
- Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking
- Must be able to write proficiently in a manner that all who read the printed material will understand
- Must be able to effectively communicate in e-mail, by phone, or in person during the course of the workday
- Operate a motor vehicle for company business