CoralTree Hospitality

Conference Services Manager

CoralTree Hospitality  •  Boston, MA (Onsite)  •  2 days ago
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Job Description

About the Role

Seaport Hotel is seeking a dynamic Conference Services Manager to serve as the key liaison between our clients and hotel operations. In this highly visible role, you’ll manage group events from contract through execution—ensuring every detail is delivered flawlessly while maximizing revenue opportunities and guest satisfaction.

If you thrive in a fast-paced hospitality environment, excel at building relationships, and enjoy bringing events to life, we’d love to meet you.

Why Join Seaport Hotel?

  • Be part of a collaborative, service-driven team
  • Work in one of Boston’s premier waterfront destinations
  • Flexible work environment with some remote opportunities
  • Opportunity to grow your career in a leading hospitality organization

Our Culture

At Seaport Hotel, we believe in delivering exceptional guest experiences through:

  • Warm, genuine service
  • Thoughtful anticipation of guest needs
  • Collaboration, creativity, and accountability
  • A deep commitment to each other and our guests

Responsibilities

What You’ll Do

  • Serve as the primary contact for group and event clients, managing all planning and execution details
  • Translate client needs into detailed event plans, including room blocks, meeting space, food & beverage, and logistics
  • Prepare and manage event documentation (BEOs, resumes, menus, and programs)
  • Coordinate across departments to ensure seamless event execution and exceptional service delivery
  • Conduct site tours and client tastings to showcase the property
  • Negotiate changes to group contracts while protecting hotel revenue and profitability
  • Identify opportunities to upsell and maximize revenue for each event
  • Oversee event execution on-site, ensuring a high-quality guest experience
  • Review final billing for accuracy and alignment with contract terms
  • Participate in sales meetings and contribute to team strategies and goals

Qualifications

What We’re Looking For

  • 3+ years of experience in event or conference services (hospitality preferred)
  • Prior leadership or supervisory experience a plus
  • Strong knowledge of hotel operations and group/event management
  • Excellent communication, organization, and problem-solving skills
  • Proven ability to manage multiple events in a fast-paced environment
  • Experience with Amadeus (or similar event systems) and Microsoft Office
  • CMP certification preferred
  • Experience in an urban hotel setting (Boston experience strongly preferred)
CoralTree Hospitality

About CoralTree Hospitality

At CoralTree Hospitality, we create and manage properties that are woven deep into the fabric of each community where we operate, where guests can experience a true sense of place, and find delight and belonging. We deliver distinctive, memorable experiences that celebrate the surroundings, culture and community of each property. We are a collection of uniquely positioned lifestyle hotels and resorts in diverse locations offering extraordinary facilities and services. Our solutions-based approach to boutique and independent hotels, as well as larger brands, elevates the guest experience to one of connection and inspiration.

CoralTree’s focus on the management of one-of-a-kind properties with consistently excellent financial performance is what separates our management company from traditional hotel owners and operators. The goal of CoralTree is to bring value to owners through property performance and culture. We are committed to optimizing the value of every hotel through operational excellence and memorable guest experiences.

Industry
Travel & Hospitality
Company Size
1,001-5,000 employees
Headquarters
Englewood, Colorado
Year Founded
Unknown
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