Job Description

An Amazing Career Opportunity for a Conference Producer

Who are we? 

At Questex, you can make an impact by helping suppliers and buyers connect more efficiently and effectively. Questex is a leading global events, media, and business information company, yet we are still a place where your voice is heard, and your ideas are appreciated. So, you can make an immediate difference in our success while advancing your career.

Questex drives business forward through a rich engagement platform centered on leading events and surrounded by data insights and digital communities.

Check us out here: www.questex.com

Questex is currently seeking a Conference Producer to join the Wellness division to develop engaging, content-driven live and virtual events.

The Conference Producer is embedded in Questex Life Sciences, Health & Wellness, where we open doors and expand opportunities to life sciences, healthcare and well-being economy professionals. Specifically, this position supports our Wellness Group.

Questex Wellness empowers professionals across the beauty, spa, and fitness industries to thrive at every career stage. Whether a seasoned business-owner or a passionate student, wellness media and events provides high-quality education, products, industry insights, and networking opportunities designed to foster success and support overall well-being.

As part of our event portfolio, conference producers support research initiatives and outreach efforts to help shape engaging live experiences and educational programming. This role assists in conference development and execution while working closely with operation, marketing, and sales teams to support overall event goals and commercialization efforts.

The ideal candidate will have business experience supporting market research and developing engaging content for B2B audiences, with exposure to identifying and engaging industry thought leaders, or a background in marketing or a client-facing role. Prior knowledge of the B2B wellness, spa, and/or beauty industry is a plus. We’re looking for a motivated, detail-oriented individual who thrives in a collaborative, team-driven environment.

Responsibilities include:

Content & Research Support

• Support content strategy through data collection, organization, and reporting across conference programs
• Monitor industry and competitive trends to inform content ideas and support planning efforts
• Drive the collection and organization of attendee and speaker feedback, identifying key insights to support future programming decisions

Speaker & Program Coordination

• Manage speaker communications and logistics to ensure a smooth experience from onboarding through onsite execution
• Lead the coordination of speaker applications and agreements, maintaining accurate records, tracking deliverables, and driving timely completion of all deadlines
• Maintain and update conference schedules across internal platforms, ensuring accuracy of session details
• Assist in coordinating stage talent, supporting scheduling, communications, and onsite execution

Marketing & Communications

• Assist in developing and proofing marketing messaging and materials across websites, email campaigns, social media, and signage

Onsite Execution & Event Support

• Support pre-show and onsite speaker management, including check-in, briefing, and session readiness
• Travel to events to provide onsite support, ensuring a seamless and professional attendee and speaker experience

Reporting & Performance Tracking

• Manage tracking session performance metrics (attendance, engagement) and assist with compiling post-event reports

Cross-Functional Coordination

• Drive cross-functional collaboration and timelines to ensure seamless and timely execution of conference deliverables
• Support cross-functional meetings by taking notes, tracking action items, and following up on deliverables

Tools & Systems

• Manage conference programming and speaker logistics within SessionBoard, including session setup, scheduling, and content updates
• Maintain and update event, sponsor, and exhibitor data within Salesforce to ensure accuracy across teams

Requirements:

• Strong people skills that can apply an analytical approach to research and decision-making
• A minimum of 2 years of business experience required
• Strong project management skills and the work ethic needed to lead proactively
• Ability to manage multiple projects simultaneously, meeting deadlines by employing strong problem-solving and time management skills
• An aptitude for high-level business communication to liaise with external parties and all levels of staff
• Demonstrated ability to work as a member of a TEAM, with strong communications
• Travel to events as needed; must have ability to travel by plane and accommodate overnight

Who you are as a Team Member:   

• You proactively seek to adopt and implement diversity into your work, including valuing diverse backgrounds, experiences and thinking. You also embrace creating and nurturing a culture of diversity, inclusion, and belonging.
• Exceptional communication skills, both written and verbal. 
• Willingness to ‘roll up sleeves and dive deep into tactical work when necessary.
• Good interpersonal skills, willingness to learn and continue to grow professionally.
• Strong team player and ability to work well with others.

Why Apply?   

• Why we are here  Helping people live longer and live better by focusing on the Experience Economy.   
• What we do  We connect buyers and sellers.   
• How we do it  Easy to work with. We deliver superior results. Provide world-class experiences.   
• Our DNA is our guiding principles  Collaboration, Honesty & Transparency, Curiosity, Growth, Fun, Purpose Driven   

OUR CULTURE   

At Questex, we listen to each other and to our customers. And we have fun in a fast-paced, vibrant and supportive environment. We’re big on ideas, not on rigid processes, rules or org charts. We know that life can be unpredictable, so we’re flexible and adaptable to change.    

YOUR INITIATIVE   

At Questex, you will join a fast-growing company of bright and ambitious but easygoing people from a diversity of professions, experiences and backgrounds. We keep it real. Like to take the lead? Go for it! We encourage innovative thinking and action. Whether you like to create things, manage things or sell things, you can make your mark at Questex.   

OUR REWARDS/WHAT WE OFFER   

Questex celebrates the contributions of every member of our team by providing a dynamic and caring work environment, competitive benefits package designed to ensure our employees physical and mental health are top priority.

The expected base salary for this position ranges from $60,000 to $70,000 and will be eligible to receive a quarterly incentive. Salary offers are based on a broad scope of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market, geographic and organizational factors are also considered. The following Benefits are available

•  Vacation - 15-20 days depending on years of service 
• 12 Paid Holidays  
• Health and Welfare Benefits (medical, dental, vision, life, and others) 
• 401k, with Matching Contributions to include educational webinars sponsored by our 401K partner 
• Parental Leave
• Online Educational Learning Library of over 16,000 courses for employees to enhance and develop their skills
• Cariloop Membership Program to help support employees with the complexities of caregiving
• FitOn Health, access to a leading digital wellness platform that offers premium online classes and nutrition guidance.
• Wellness rewards and reimbursement opportunities offered thru our medical provider.
• Access to Mental Health Resources thru our Group Life Insurance Plan and Medical Provider
• Mission-driven culture with an enthusiastic, professional team 
• Work-life balance 
• Discounts through various partnerships 

DEI Mission:

Our mission is to create inclusive experiences and opportunities for all, empowering individuals and communities, ensuring that everyone can see themselves represented in our offices, virtual spaces and our work.

With offices in Washington D.C., Singapore, and United Kingdom and a grand span of remote locations in the US, we are always on the lookout for talented people to join our team. 

Questex is an Equal Opportunity Employer –Minority/Female/Disability/Veteran/Gender Identity/Sexual Orientation/ Gender Expression/Age/Military or Veteran Status/Citizenship Status, or other protected characteristics under federal, state, or local law. 

Please note: Questex is unable to provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship now or in the future.