Job Description

WHO WE ARE LOOKING FOR:

We are looking for a Conference & Logistics Manager who thrives on making complex things look effortless. You are organised, calm under pressure, and passionate about delivering exceptional experiences for speakers, teams, and audiences. If you are someone who takes pride in the details, communicates confidently at every level and knows how to bring people together to deliver something brilliant, we want to hear from you.

THE ROLE:

This is a central, high-impact role sitting at the heart of our conference delivery. You will be the key point of contact between Show Directors, Marketing Managers, Operations teams, suppliers and speakers, making sure every conference runs seamlessly from the first planning call to the final session on stage.

Your responsibilities will include:

• Training, developing and managing at least one direct report

• Managing AV requirements, suppliers, budgets and stage set design

• Liaising with venues, event teams and marketing to deliver all logistical and speaker-related needs

• Overseeing speaker agreements, fees, accommodation, biographies and presentations

• Proofing and providing conference programme content for promotional and printed materials

• Coordinating staff schedules, theatre managers and onsite teams

• Overseeing AV, speaker lounge and conference theatres during events

• Delivering post-event reports and analysis

This role involves attending onsite exhibitions at venues across the UK and internationally for a minimum of three days at a time.

ABOUT YOU:

You do not need to tick every box, but the strongest candidates will bring:

• Strong knowledge of AV and speaker liaison

• Leadership experience with the ability to motivate and develop a direct report

• Excellent written and verbal communication skills

• Strong organisational, time management and prioritisation skills

• The ability to multitask and stay calm when the pressure is on

• Budget management experience and confidence with numbers

• IT proficiency, including advanced Excel, Word, Outlook and PowerPoint

• An understanding of technical floor plans

• Flexibility and willingness to travel for events

• At least one year of experience in a management or training role

We do not offer sponsership for this role

CloserStill Media reserves the right to request a DBS or credit check should the role require it.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at hr@closerstillmedia.com