POSITION TITLE: Conference & Event Coordinator
COMPENSATION RANGE: 52,515.00 - 52,515.00 USD per year
EMPLOYMENT CLASSIFICATION: Professional Administrative
DEPARTMENT: Conference Operations
TARGET HIRE DATE: 1/4/2027
BENEFITS: UNC’s Career Hub
Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.
To ensure full consideration, applications must be received by 11:59pm (MT) on 12/01/26
This position exists to schedule all requisite University Center, Campus Commons, auxiliary, and state facilities and facilitate requests for catering, set-up, equipment needs, and other services required for the events and conferences. This position acts as a liaison with Catering, University Center and Campus Commons Operations, Facilities Management, Dining, Housing, Parking, Campus Recreation Center, and Athletics staff to ensure success of each event or conference. Additionally, this position is responsible for meeting with current and potential clients to determine event/conference objectives and recommend services that match those objectives. Schedules and supervises delivery of services required for conference/event, such as housing, dining, catering, parking, recreational activities, athletic facilities, meeting spaces, transportation and audio/visual services. Troubleshoots problems that arise during conference/event. Serves as liaison between client and university partners, vendors, and community resources. Schedules and conducts pre-event meetings with client, campus partners, and vendors to ensure clear understanding of all arrangements and expectations. Prepares, negotiates, and executes detailed quotes and contracts defining facilities and services requested. Prepares final expense sheet for each conference/event and approves final bill and negotiates or resolves billing or actual disputes.
Schedule available spaces in the University Center, Campus Commons, auxiliary, and state spaces to support the event/conference. 15%
Assist customers by presenting lodging options, menus for meals/dining locations, classroom or facilities availability, parking options, and other various customer service related items under the ‘one-stop’ business model. 15%
Input scheduled events, facility reservations, and catering information into computerized scheduling software package in order to communicate the client’s needs to other departments across campus. 15%
Make decisions based on judgment and interpretation of University and University Center policies including liquor policies and space utilization agreements in order to make arrangements for events/conferences. 10%
Prior to event, meet in person or on the phone with clients to discuss event details and interpret final needs to ensure a successful event/conference. 10%
Day of event, check all prior arrangements (catering/dining, lodging, facility reservations, check-in/space setup and usage, etc.) to ensure success. Troubleshoot and resolve any conflicts or problems. 10%
Coordinate with catering/dining, housing, parking, campus recreation, facilities management and building operations staffs to evaluate and implement decisions to ensure event/conference is successful. 15%
Compile information in order to prepare event invoice by computing facility usage, equipment usage, and verifying charges, including parking, housing, dining, facility, security, and all other pertinent charges for billing and collections. Providing a detailed expense breakdown and outlining departmental expenses and revenue for the Billing Manager. 8%
Organize and distribute catering menus each week. Update changes as they occur and distribute to the appropriate staff. 2%
Bachelor’s Degree,preference will be given to degrees in business, recreation, tourism and hospitality or related field, and/or two (2) years relevant experience in Conference and Event Planning.
Minimum of one year of professional, full-time experience or two years of graduate level experience in conference/event management preferably in a higher education setting.
Knowledge in event planning and conference management. Relevant work experience within higher education is a plus.
Proficient in the use of Microsoft Office products and Microsoft Windows. Ability to learn specialized software systems quickly, relative to this role. Basic web design experience is a plus.
Proficient organizational and time management skills with the ability to successfully manage multiple assignments, work under pressure and yet demonstrate positive results. Must be detailed-oriented and all work must be presented with accuracy.
Ability to develop customer relationships with conference clients; to anticipate, recognize and fulfil clients’ needs consistently.
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and continues to be a transformational force for our students. Recognized as a top university for social mobility, UNC is proud to be a Hispanic Serving Institution and to serve more than 44% of our undergraduates who are the first in their family to attend college. UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub, to learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!
The University of Northern Colorado offers an educational and working environment that provides equal opportunity to all members of the UNC community. In accordance with federal and state law, UNC prohibits unlawful discrimination, including harassment, based on race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. UNC also prohibits discrimination based on gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure UNC’s compliance with this policy.
The University of Northern Colorado is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 970-351-2718 or human.resources@unco.edu.
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.
This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.
