Job Description

Posting number: 07609

Department: Facilities & Fleet Management

Division: Facilities

Job classification: Conference Center Coordinator

Posting type: Regular

Categories: Administrative Assistant, Clerical & Data Entry, Professional, Miscellaneous, Customer Service, Business, Office and Administrative Support, Career Exploration

To provide exceptional and efficient customer service to our internal and external customers of the Adams County Conference Centers located at both the Government Center and the Human Services Center for the Business Services Division of the Facilities and Fleet Department

Examples of duties

• Act as the primary contact for the scheduling and maintenance of the Conference Center rooms and areas at the Government Center and the Human Services Center
• Responsible for scheduling internal and external events at the Conference Centers and completing all necessary paperwork for such events
• Responsible for setting up and breaking down the Conference Center space(s) before and after events in the Conference Centers
• Provide technical assistance with all A/V equipment located within the Government Center and the Human Services Center Conference Centers
• Provide light maintenance and custodial duties in areas to ensure a clean, safe, and welcoming environment for all customers
• Coordinate with catering services as requested by the Conference Center customers
• Perform other duties as assigned

Qualifications

• Ability to stand or sit for long periods of time
• Ability to kneel, crouch, bend, and scoot
• Ability to lift up to 50 pounds
• Ability to operate general office equipment including computer, printer, telephone, and radio
• Knowledge of and ability to operate IT and A/V equipment
• Ability to provide effective and exceptional customer service to internal and external customers from diverse backgrounds
• Work collaboratively with team members
• Ability to communicate professionally, clearly, and concisely, both written and verbally
• Knowledge of and the ability to use various computer software programs including, but not limited to, MS Suite, EventPro
• Ability to provide coverage for the Government Center and the Human Services Center Conference Centers including the ability to work overtime, after hours, and weekends
• Ability to think quickly to address needs and adapt to changing tasks in a timely and courteous manner
• Must have a neat and professional appearance
• High Attention to detail.
• Highly organized with the ability to multitask.

Supplemental information

Education:

• High School Diploma or equivalent

Experience:

• Two (2) years customer service experience required.

• Previous experience with scheduling software preferred.

Background Check:

Essential duties require the following physical abilities and work environment:

Physical Activities:

• Ability to sit, walk, talk, hear, stand, kneel, crouch, squat, stoop, crawl, twist, climb or balance, lift 50 pounds.• Ability to use hands to finger, handle, or feed; ability to reach with hands or arms.

Exposure to Elements:

• Social gatherings, cold, heat, noise, outdoors, dust.

Mental Abilities:

• Ability to compare; analyze, communicate, coordinate, instruct, evaluate, have interpersonal skills, and compile.

Vision Demands:

• Close Vision (clear vision at 20 inches or less), distant vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision, and depth vision.