Job Description

Compensation Amount:

60,000.00 USD AnnualThe Condominium Accountant is responsible for managing the financial operations of multiple condominium and homeowners’ associations. This role ensures accurate financial reporting, compliance with association governing documents, and adherence to accounting standards while supporting property managers and board members with financial information and analysis.

ESSENTIAL FUNCTIONS

• Prepare monthly financial statements for assigned condominium and HOA associations, including but not limited to, Balance Sheet, Income Statement, General Ledger, Bank Reconciliation.
• Maintain accurate financial records for each association
• Process and review vendor invoices for payment.
• Ensure invoices are properly approved according to association procedures.
• Manage check runs and electronic payments.
• Record and reconcile owner assessment payments.
• Monitor delinquent accounts and coordinate with collections/legal when necessary.
• Apply late fees and interest according to association policies.
• Perform monthly bank reconciliations for operating and reserve accounts.
• Track reserve investments and transfers.
• Investigate and resolve discrepancies.
• Assist property managers and boards with annual budget preparation.
• Provide financial analysis and recommendations.
• Prepare year-end financial packages for auditors or CPAs.
• Maintain supporting documentation for audits and reviews.
• Work with property managers and board members to answer financial questions.
• Attend board meetings when financial matters are discussed (if required).
• Provide financial insight into operating costs, reserves, and projects.
• Ensure accounting practices follow:
• GAAP
• Association governing documents
• State condominium statutes

SKILL AND KNOWLEDGE REQUIREMENTS ​

• Bachelor’s degree in accounting or finance preferred.
• 2–5 years of accounting experience (property management or HOA accounting preferred).
• General ledger accounting
• Bank reconciliations
• Financial statement preparation
• Experience with property management accounting software, such as Enumerate (formerly) TOPS Software, QuickBooks
• Advanced Proficiency in Microsoft Excel
• Strong analytical and problem-solving skills
• Attention to detail
• Ability to manage multiple associations simultaneously
• Strong communication skills with boards and managers
• Time management and deadline focus
• Ability to efficiently and accurately manage a workload supporting 8–20 associations.
• High level of attention to detail and accuracy

PHYSICAL AND MENTAL REQUIREMENTS

• Ability to sit at a desk and work at a computer for extended periods during the workday.
• Ability to read, write, and communicate effectively in English.
• Frequent communication with employees, vendors, and managers via phone, email, and in person.
• Occasionally required to stoop, kneel, or crouch.
• Regular use of hands and arms to reach, grasp, and manipulate office equipment and documents.

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION: We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.