Posting number: 158218
Department: LA School for Math, Science & Arts
Job classification: UNCLASSIFIED
Posting type: Open
Categories: Administration, Accounting and Finance, Management, Business
At Louisiana School for Math, Science, and the Art's, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
LSMSA is a selective admission, public 24/7 residential high school located in Natchitoches, LA. LSMSA has a 40-year legacy as a preeminent college-level living/learning experience for high school sophomores, juniors, and seniors. LSMSA, located adjacent to the Northwestern State University campus, is a National Blue Ribbon School which, in 2023 and 2024, was rated No. 1 for Best Public High School Teachers in Louisiana according to Niche.com and was named a World's Leading Boarding School by Fortune Magazine in 2023.
We are looking for a "Comptroller and Business Manager" to join our team who will develop, implement, and amend the school budget; manage financial operations; and participate in operations involving payroll, purchasing, accounts payable/receivable, audits, and agency accounts; prepare an annual report to the Louisiana Department of Education; assists the Director of Finance, Operations, and IT with the creation and reporting of performance indicators in LaGov budget.
LSMSA does not discriminate on the basis of race, color, national origin, sex, disability, religion, or age and prohibits such discrimination in any education programs or activity that it operates. Individuals may report concerns or questions online at www.lsmsa.edu/nondiscrimination
To learn more about our campus, please visit www.lsmsa.edu
Application review begins immediately and remains open until the positions is filled. Please complete our standard application form and send with a cover letter, resume, contact information for three (3) references, and an official transcript from your final degree-granting institution, to: employment@lsmsa.edu
Please submit your application as one PDF file that includes all the listed above.
Required
• Bachelor’s degree in accounting, business administration, public administration, or related field
• Minimum five (5) years of professional experience in governmental accounting or equivalent field
• Departmental and/or agency-level budget experience, including budget development
• Experience using computer programs involving accounting spreadsheets
Preferred
• Master’s degree in above-listed fields
• Ten (10) or more years of professional experience in governmental accounting
Supervisory Position: NO
Job Title: Comptroller and Business Manager
Employment Period: 12-month
Status: Full-Time
Reporting Supervisor: Director of Finance, Operations, and IT
Reporting Director: Director of Finance, Operations, and IT
Budget (55%)
• Responsible for the preparation of the school’s annual operating budget request, working in concert with the Director of Finance, Operations, and IT
• Participate in meetings with state budget officials and the Commissioner of Administration as needed
• Participate in hearings before the House Appropriations Committee, the Senate Finance Committee, and the Joint Committee on the Budget as needed
• Implement budget; analyze, monitor, and forecast expenditure, revenues, and receivables; review and implement budget revisions, journal vouchers, and other ledger documents
• Consult with school administrators and department heads to ensure adjustments to the budget are made in accordance with program changes to facilitate long-term budget planning. Implement such changes upon approval of the Director of Finance, Operations, and IT, and the Executive Director
• Prepare and present monthly budget reports to the Director of Finance, Operations, and IT, as well as the Executive Director, Deputy Executive Director, and others as needed
• Conduct periodic budget reviews to identify errors, anomalies, and needed changes. Implement corrections and changes as directed by the Director of Finance, Operations, and IT, and the Executive Director
• Create and monitor general ledger transactions, and work with office staff to perform monthly account reconciliations using existing State of Louisiana software programs and systems
• Prepare approved journal vouchers and other general ledger documents
• Review and approve expenditure requests within available funds and pursuant to Office of State Purchasing guidelines
• Monitor grant funding, fiscal reporting, and grant purchasing compliance, and assist office staff in requesting reimbursement of grant funds
• Monitor cash balances and assist office staff in reconciling bank statements for accounts held by financial and trust institutions authorized to perform business transactions with the school
• Assist office staff in managing all aspects of school agency accounts for clubs and organizations through controls and interaction with students, faculty, staff, and vendors
Reporting, Compliance, and Audits (10%)
• Work with office staff in preparing the Quarterly Receivables report and submit to OSRAP
• Work with office staff to prepare the agency's Annual Financial Statement and other state reports as needed and submit them to OSRAP
• Prepare annual MFP financial statements and submit them to the Department of Education
• Participate in entrance and exit interviews with the Legislative Auditor
• Work with office staff to prepare federal reports
• Prepare all other reports as needed
Policy and Planning (5%)
• Assist in the preparation of the Strategic Plan, Operational Plan, and Performance Indicator documents and reports
• Assist in development and implementation of policies and procedures
• Periodically review internal controls and suggest changes to ensure compliance with Legislative Auditor recommendations and prior findings
• Work with office staff to manage all security access and security needs at the state level for all financial software and management systems within the Business Office relative to bank accounts
HR/Payroll (10%)
• Work with HR Manager to maintain and manage all positions under position control
• Work with HR Manager to reconcile payroll and budget and to identify and correct anomalies
Business Management (10%)
• Assist the Office Manager & Internal Operations Specialist with purchasing, payables, and other assigned duties requiring working knowledge of systems and procedures associated with such duties
• Assist the Office Manager & Internal Operations Specialist in reviewing and approving travel reimbursements as defined by the Office of State Purchasing and Travel
• Assist office staff in any other functions as needed
• Prepare monthly reports relative to the use of credit cards and submit them to the Director of Finance, Operations, and IT for approval
Other Duties as Assigned (10%)
• Perform any other functions or duties assigned by the Director of Finance, Operations, and IT, Deputy Executive Director, or Executive Director
Physical Requirement:
• Able to sit
• Able to stand
• Able to bend, stretch, and reach
• Able to lift up to 20 lbs without assistance
Our mission is to foster accountability and transparency in Louisiana government by providing the Legislature and others with audit services, fiscal advice, and other useful information.
The Legislative Auditor is one of the largest public accounting practices in the State of Louisiana and certainly one of the largest employers of certified public accountants. However, in addition to accountants, the Legislative Auditor also employs public administrators, attorneys, actuaries, computer analysts, Information Technology auditors, and many other individuals who offer the public a broad spectrum of skills.
