Job Description

Job Location: SAHA Main Office - Berkeley , CA 94703,

Position Type: Full-Time: 40 hours/week,

Salary Range: $32.19 - $38.46 Hourly,

Job Shift: M-F 8:30am - 5:00pm, The Compliance Specialist is responsible for a portfolio of SAHA properties, ensuring strict compliance with all rules and regulations set forth by the Department of Housing and Urban Development, the California Tax Credit Allocation Committee, all investors, other regulatory agencies, SAHA and its affiliates. This position is also responsible for general compliance duties such as monitoring property file audits, completing reports, ensuring adherence to compliance policies and procedures, and serving as a compliance resource to other SAHA staff.

Primary Duties & Responsibilities include but are not limited to the following:

• Reviews and approves new “move in” files for accuracy and compliance with rent, utility allowances, income limitations, and all other regulatory requirements, partnership agreements and other program requirements involved.
• Regularly spot check files approved via the 3rd party file review consultant and property supervisor.
• Conducts post “move in” file review in accordance with compliance procedures and specified timelines.
• Monitors annual and interim recertifications and coordinates with site staff to ensure timely and accurate completion.
• Reviews and approves annual and interim recertifications.
• Provides regular compliance training for staff, including onboarding training.
• Updates utility allowance changes, and other administrative data entry as needed.
• Manages and conducts internal on site file audits and works with staff to ensure maintenance of the system for tracking timelines.
• Assists site staff in preparation of inspections, specifically around occupancy and compliance requirements.
• Drafts, coordinates, and/or gives input on responses and reporting to partners, regulatory agencies, and auditors.
• Advises and makes recommendations on reasonable accommodation requests. Maintains system for tracking requests related to Section 504 of the Rehabilitation Act.
• Processes appeals related to application denials.
• Analyzes and tracks unit designation swaps, over/under occupancy, and over income households, and proposes resolutions to ensure compliance with regulatory agreements.
• Produces monthly and quarterly Enterprise Income Verification (EIV) reports. Reviews reports and instructs site staff when there are discrepancies.
• Coordinates property lease file testing to ensure audit finding resolutions are completed by site staff and communicated to auditors.
• Works with Property Managers and Supervisors to ensure file retention practices are tracked and processed in accordance with compliance procedures and regulatory requirements.
• Provides compliance direction to staff and requires corrective action, as appropriate, to ensure adherence to applicable rules and regulations.
• Responds to staff questions regarding compliance policies and procedures, as well as compliance related issues with Yardi.
• Attends preparation/preliminary lease up meetings for new properties.
• Performs special projects as assigned by supervisor or department management.
• Additional duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Minimum 2 years of compliance experience in affordable housing and/or property management.
• Must be proficient in Microsoft Excel and Word.
• Proficiency in Yardi is preferred.

Certificates, Licenses & Registrations

• Fair Housing Certification or attainment within one year of hire.
• Current Certified Occupancy Specialist (COS) and Tax Credit Specialist (TCS), or attainment within one year of hire.

Abilities and Attributes

• Ability to manage multiple projects simultaneously in a timely manner with minimal supervision.
• Must work independently and exercise strong leadership skills.
• Must be highly detail oriented and accurate.
• Must have strong organizational skills.
• Ability to understand, communicate, and follow through on work related information and instructions through written and verbal communication.
• Must be proactive in identifying and proposing solutions with the ability to exercise sound judgment in all matters.
• Ability to conduct research, coordinate multiple projects, solve problems, prepare/update supporting documentation and maintain records.
• Ability to work under pressure and successfully meet deadlines.
• Must have excellent decision making, interpersonal and time management skills.
• Ability to handle shifting and multiple priorities in a fast paced, growth environment.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Excellent communication skills, written and oral.
• Ability to work collaboratively with property staff, across departments, and with government agencies.
• Must be able and willing to travel to all property locations to carry out duties and responsibilities associated with compliance and occupancy issues.
• Ability to work effectively and respectfully with individuals from diverse backgrounds and experiences.

Mathematical Skills

• Must be able to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Able to analyze and review financial data.
• Must be highly accurate in all mathematical computations.

Physical Demands

• Position requires simple grasping and fine manipulation, sitting at a desk and using a computer for extended periods of time, moderate use of telephone, standing, walking, bending and reaching.
• Requires occasional lifting or moving objects up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Approximately 20% of the position involves travel throughout the Bay Area.

Work Environment

• This position currently follows a hybrid work model which requires on-site presence of two days a per week, and work from home three days per week. Hybrid schedule may change based on the needs of the department and organization. Employees have the option to work additional days on site, including full-time in office if desired. When working on-site this job is mainly conducted in an open office environment where noise and temperature variations are minimal.
• Frequent travel throughout the Bay Area is necessary. Exposures to fumes, dust, and other environmental elements may occur.