Job Description

Your Role

Take over accountabilities for defined complex administrative tasks; * Analyse data sources and validates information with respect to the information needs of management or other stakeholders. * Create meaningful reports, and comments on data and information. * Propose measures for improving administration-related processes. * Cooperate with other specialists or professional on planning the course of specific transactions. * Communicate with external stakeholders to keep them informed, on behalf of management.

This role covers not only administration tasks, but importantly the Corporate Compliance (LCC) requirements for Australia and New Zealand. Ensuring the maintenance of corporate compliance requirements for Brenntag Global Compliance and local statutory governance requirements to protect BTAU & BTNZ operations continuity. Leading and following through the execution of the annual compliance action plan, training requirements to ensure adherence and completion by all AU & NZ team members.

Perform high qualitative or specific administration tasks and/or support, which includes planning, analysing or reporting accountabilities, for an organisation assigned.

Responsibilities

Corporate Compliance:

First contact in local organisation for all compliance-related requests

Ensure Brenntag ANZ has a clearly defined program for complying with the country’s laws and Brenntag’s corporate guidelines.

Review and maintain Brenntag’s compliance management systems

D evelop internal company policies for ANZ aligned with Brenntag’s global and regional compliance requirements

Implement local compliance processes aligned with Brenntag’s global and regional compliance processes

Report to management and the regional compliance managers concerning the organisation’s compliance with local laws and regulations and local compliance program

Take action in dealing with noncompliance situations, creating realistic plans to overcome them.

Conduct regular audits to identify potential weaknesses and noncompliance situations.

Communicate with employees and ensure everyone knows what they need to do to comply with internal and external laws and regulations.

Communicate Global and Regional compliance initiatives, training, and projects with employees

Supporting the Regional Compliance Manager during the Compliance Risk Assessment (every 2-3 years)

Supporting local stakeholders in preparation for and during audits about compliance-related topics

Monitoring of implementation of action plans/remediation measures (e.g., after compliance-related audits or investigations) by following up with local and regional stakeholders

Manage the ANZ Gift Register

Manage and maintain the Legal DMS Contract Management system and process

Administration:

Facilities Management—building maintenance/cleaning of kitchen/office and parking access / essential grocery orders/office equipment

Sourcing and purchase of corporate merchandising

Digital communication – Britesign management – access/messaging

Assisting with guest travel – vias preparation, booking of accommodation, plane tickets and transport

Office mail/courier management

Security bins/archiving/toner recycling management

Stationary / printing management

Assist in coordinating Company Events/functions and any other ad hoc events within the company

Your Profile

Skills

Excellent verbal and written communication skills

Enthusiastic and highly motivated

Interpersonal awareness with a proven ability to develop and maintain strong relationships and build credibility and trust with internal stakeholders and customers via digital platforms (e.g. phone, video messaging, e-mail)

Must have a “best practice” continuous improvement and customer-centric mindset

Results orientated with a solutions-based approach

Agile, highly collaborative and early adopter mindset

Ability to manage complexity and change in a dynamic environment

Ability to communicate and work collaboratively with internal and external stakeholders and as part of a team

Analytical skills and high attention to detail

Ability to work autonomously, flexibly and under pressure to meet tight deadlines

Digitally savvy, self-motivated, ability to prioritise and take initiative

Excellent planning and time management skills

Excellent IT Skills and practical knowledge of MS Office (Word, Excel, Outlook, PowerPoint) – Advanced in Excel

Experience

• 3 years experience as Legal Assistant/ Executive Assistant/ Compliance officer, regulatory administration
• An understanding of relevant laws, regulations, and industry standards is beneficial. This includes knowledge of financial regulations, data privacy laws, anti-corruption laws, etc.
• The ability to identify and assess compliance risks externally (regulatory changes) and internally (processes, policies, and practices).
• Experience in policy development
• Auditing experience in conducting audits to identify potential weaknesses and non-compliance situations
• Strong Problem-Solving skills

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.

Brenntag TA Team