Job Description

The Compensation and Benefits Specialist is responsible for managing complex administrative functions related to employee compensation, benefits, and payroll processes. This role provides critical insights to

support the development of compensation and benefits strategies and ensures compliance with company policies and legal regulations. The specialist will serve as a subject matter expert, guiding associates and collaborating with cross-functional teams to optimize processes and enhance employee satisfaction.

KEY RESPONSIBILITIES:

1. Payroll Operations:

• Handle the end-to-end payroll process, ensuring accuracy, compliance, and timeliness in salary disbursements.
• Process and validate timekeeping data, ensuring precise calculation of hours worked, overtime, and deductions.
• Analyze payroll data to identify trends, discrepancies, and opportunities for process improvements.
• Ensure compliance with tax regulations and labor laws concerning payroll practices. Collaborate with Finance for payroll reconciliation and audits.

2. Benefits Administration:

• Manage comprehensive benefits programs, including health insurance, life insurance, retirement plans, and government-mandated benefits.
• Ensure timely processing of government remittances (SSS, PhilHealth, Pag-IBIG) and compliance with statutory requirements.
• Coordinate with providers for HMO, Group Life Insurance, and Retirement Plans, including enrollments, renewals, and claims processing.
• Review and optimize existing benefits offerings, recommending enhancements to improve employee satisfaction.
• Serve as a subject matter expert on benefits administration, compensation structures, and legal requirements.
• Provide expert guidance to employees on benefits-related inquiries and claims.

3. Employee Records Management and Data Privacy:

• Maintain and update employee records in the HRIS system, including encoding new hires and deactivating separated employees.
• Ensure all employee data is accurate, up-to-date, and compliant with labor laws and company policies.
• Uphold confidentiality and adhere strictly to data privacy policies, handling sensitive information with discretion to protect employee details and ensure compliance with data protection regulations.
• Ensure compliance with data privacy regulations, handling sensitive information with the highest discretion.
• Generate reports from HRIS for management and compliance purposes.

4. Communication and Employee Experience Support:

• Ensure timely submission of required reports to regulatory agencies and internal stakeholders. Provide guidance and support to associates on compensation and benefits inquiries handling sensitive matters with confidentiality and professionalism
• Communicate with cross-functional teams and external vendors to resolve escalated issues. Continuously gather feedback from employees to recommend improvements based on their experience with compensation and benefits services.

WORKING ARRANGEMENT:

• On-site, Monday to Friday from 9:00 AM to 6:00 PM.
• Occasional work on weekends and holidays may be required.
• Flexibility to work on a shifting schedule as needed to meet payroll processing timelines.

QUALIFICATIONS:

Education: Bachelors degree in Human Resources, Business Administration, or related field. Experience: Minimum of 3-5 years of experience in compensation and benefits administration, or HR operations.

Skills:

o Excellent analytical, organizational, and communication skills.

o Ability to handle confidential and sensitive information with discretion.

o Strong knowledge of payroll processes, government-mandated benefits, labor law and compliance regulations, and HR related processes.

o Proficiency in Microsoft Office, particularly Excel, and Proficiency in HRIS systems and payroll systems.

o Strong communication and interpersonal skills, with the ability to work well with employees at all levels.