Job Description

Assistantly is a staffing and talent-matching company connecting high-performing virtual assistants with client opportunities, emphasizing remote flexibility and AI-enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication.

Key responsibilities include:

• Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
• Draft and review contracts, disclosures, and transaction documents based on agent instructions
• Manage contract-to-close timelines, milestones, compliance, and accuracy
• Facilitate daily communication with clients, agents, escrow, vendors, and internal teams
• Track multiple transactions and deadlines simultaneously
• Maintain and update Compass CRM, including contact tagging and database organization
• Create and distribute newsletters and email campaigns
• Update brand book, listing presentations, and marketing collateral
• Support listing marketing by inputting listings, coordinating photography, and preparing launch materials
• Assist with social media and digital marketing execution
• Ensure error-free documentation and marketing outputs
• Proactively identify gaps and streamline workflows to enhance operational efficiency

Requirements

Required Qualifications:

• 3+ years of real estate transaction coordination experience, including contract-to-close management
• Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
• Proficiency with Compass CRM for contact and database management
• Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive
• Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms)
• Strong attention to detail with contracts, disclosures, and compliance documents
• Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines
• Professional English proficiency for client and agent communication
• Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies
• Available to work during US business hours (Pacific and/or Central Time)
• Reliable computer and internet suitable for full-time remote work

Benefits

• Unlimited earning potential if you choose to take on multiple clients and have the capacity

• Generous health allowance to support your well-being
• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey