Job Description

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Responsibilities would comprise of:

• Preparing agendas, papers and follow-ups on appropriate actions for the board, committee and annual general meetings
• Convening and conducting AGMs, recording proceedings, formulating resolutions and submitting relevant paperwork and yearly reports to the proper departments
• Making sure any updates to legislation, regulations or policies that can impact the organization have the committee's blessing
• Keeping all necessary records, such as director, secretary and member registrations
• Communicating with outside regulators and advisors, including attorneys and auditors
• Interacting with the corporate secretarial function of the holding company
• Reviewing corporate compliances with Malaysian and Thai laws for the Malaysian and Thailand entity from the perspective of joint venture shareholder.
• Vetting vendor onboarding documents
• Assistance in terms of drafting, vetting of NDAs and other legal documentations as required before execution.
• Maintaining MIS and other legal data archival activities for legal department and implementation of contract management system within the organization,
• Coordinating with distinct stakeholders within the organization pertaining to execution of various Agreements
• To be abreast of the latest applicable law guidelines and circulars to support the legal manager in assessing and reporting the impact.

Qualification required:

1. Qualified Company Secretary with at least 2 years’ experience in relevant fields in Indian/multinational corporation.

2, Experience in conducting meetings for BOD/Shareholders in closely held organizations

3. Excellent verbal, listing and written communication skills in English.

4. Expertise for Word and Adobe, Working knowledge of Excel and PowerPoint

5. Demonstrates a sense of urgency and ability to meet deadlines.

6. Ability to work independently or as a team member.

Why Ayvens?

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.