Job Description

Key Responsibilities:

• Ensuring our bank is in compliance with all statutory and regulatory requirements, including the Companies Act and Bank Negara Malaysia regulations.

• Facilitate board effectiveness by supporting directors in fulfilling their fiduciary duties, including director on-boarding, continuous professional development, and ensuring timely access to accurate information for decision-making.

• Serve as the key liaison for board-related matters, coordinating with directors, shareholders, and external parties as needed.

• Plan and manage board and committee meetings, including the preparation of agendas, logistical arrangements, and accurate recording and distribution of meeting minutes.

• Develop and maintain the annual board and committee calendar and support the Board and Nomination Committee in conducting periodic board evaluations and director assessments.

• Prepare and file statutory returns, resolutions, and required corporate documents in a timely and accurate manner.

• Maintain current knowledge of corporate governance best practices and regulatory changes, providing recommendations to enhance governance structures and policies.

• Oversee the corporate secretarial function, ensuring effective document control and policy compliance.

• Collaborate with internal stakeholders such as legal, compliance, risk, and finance teams to align governance practices and standards across the organization.

• Monitor legal and regulatory updates, assess organizational impact, and implement necessary changes to policies and governance procedures.

• Act as a key point of contact with regulatory bodies including SSM, in ensuring timely submissions and governance disclosures.

• Maintain accurate records and ensure the confidentiality and security of sensitive corporate information.

• Promote a culture of ethical behavior, integrity, and governance excellence throughout the organization.

Qualifications:

• Bachelors degree in Law, Business Administration, or a related field.

• Professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) is highly desirable.

• Proven experience as a Company Secretary or Assistant Company Secretary within a bank, financial institution, or listed company in Malaysia.

• Strong knowledge of the Companies Act, BNM Corporate Governance, Bursa Malaysia listing requirements, and relevant legal and regulatory frameworks.

• Familiarity with financial industry compliance standards and board governance procedures.

• Excellent communication and interpersonal skills, with the ability to engage confidently with senior stakeholders and board members.

• High standards of professionalism, discretion, and confidentiality in handling sensitive information.

• Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities under tight deadlines.

• Proficiency in MS Office (Word, Excel, PowerPoint) and corporate secretarial software.

• Fluent in English and Bahasa Malaysia, both written and spoken.