Job Description

About the Role

National Energy System Operator’s (NESO) strength lies in our people. Together, we’re shaping the future where clean, affordable energy is accessible for all. Every day is an opportunity to make a real difference, accelerating the progress of sustainable GB energy, keeping people connected and society thriving as we create a brighter tomorrow.

We are excited to recruit a Company Secretarial Assistant to support the Corporate Secretariat team in delivering an exceptional standard of service to the Board of Directors and wider governance arrangements NESO.

The role sits within a small team comprising the Company Secretary and the Assistant Company Secretary, however you will also be required to work closely with our Board Directors, wider Executive team and a variety of colleagues across the organisation. As such, our ideal candidate will already have demonstrable experience working with Board members and/or senior colleagues, alongside strong communication skills, attention to detail and a proactive, positive approach. An understanding of core governance concepts and experience in organising Board-level meetings and events would be highly beneficial.

This is a hybrid working position, with 1-2 days in our Warwick office required each week. Occasional travel to London and to some of our regional sites across the UK will be required. You will also need to be able to support in-person Board/Committee meeting days and meeting pack circulation days with an early start and later finish, these currently taking place circa 8 times per year.

Key Accountabilities

This is a varied role, with key duties focusing on supporting the team in managing the Board and its Committees, which will include overseeing the logistical delivery of Board meetings and activities. This role is a key point of contact for the Chair and the Directors and is responsible for ensuring our they are well supported in their roles. As such, the successful candidate will require a professional approach, with understanding of the importance of discretion and our Directors’ competing priorities and time pressures. The ability to manage relationships effectively and communicate clearly is key. The role also includes providing ad-hoc company secretarial administrative support to contribute to the delivery of high-quality governance arrangements and statutory compliance across the Company.

• Day-to-day company secretarial administrative support and assistance to the team to enable the highest quality of Board governance.

• Supporting and providing assistance to the Chair of the Board and other Directors in relation to their role within NESO.

• Organisation of Board and Committee meetings and activities, including the scheduling and logistical arrangements.

• Management of the corporate Board and Committee meeting calendar, including diary coordination with Directors.

• Administration and scheduling of the Chair’s and other Directors’ travel arrangements.

• Supporting the Company Secretarial team in the preparation and circulation of Board and Board Committee papers via the Board portal.

• Responsibility for the Company sealing process.

• Maintenance of the NESO Employee Share declaration portal and internal and external webpages.

• Supporting compliance with statutory requirements, including annual and event-driven Companies House filings.

• Ad-hoc company secretarial administrative support, including supporting compliance with statutory registers, annual reports and accounts and ad hoc governance, compliance and corporate transaction projects.

• Process invoices and expenses as required.

Applicants must have the right to work in the UK by the start of employment. Visa sponsorship may not be available for this role and will be considered in line with business requirements.

About You

• Ideally, experience in in a company secretarial environment and a basic understanding of corporate governance and company law.

• Professional, credible and experience in operating in a Board of Directors environment.

• Ability to confidence to engage with and quickly build and maintain strong relationships with Board members, Executives and other colleagues.

• Experience in organising Board/Committee level meetings.

• Confident communicator with excellent written and verbal skills.

• Proactive and self-motivated with strong management skills, being able to deliver multiple priorities under time pressure and to tight deadlines.

• Strong experience in working within Office 365, and an interest in AI to drive efficiency.

• Excellent work ethics and evidence of being a great team player.

• Flexible ‘can-do’ attitude with a commitment to delivering excellent outcomes.

• Ability to self-organise, work independently, plan and prioritise workload, show initiative, and problem solve in a timely manner.

What You'll Get

A competitive salary of £38,481.00 dependent on experience and capabilityAs well as your base salary, NESO's core benefits are the essential perks and advantages that form part of your employee package. - You will receive a bonus based on company performance- 26 days annual leave as standard - A competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. - Annual Enrollment to NESO Savings Plan, when you save between £20- £500 a month from your take-home pay, we will pay a 50% matching contribution.

NESO's flexible benefits programme provides you with more flexibility around your health, lifestyle and protection benefits, here's just a few available:
- Flexible Bank Holidays & Holiday Trading
- Additional Birthday Day Off
- Cycle to Work Scheme, Retail & Gym Discounts
- Private Medical Insurance, Critical Illness Insurance & Personal Accident Insurance

About Us

At the National Energy System Operator (NESO), we play a vital role in tackling climate change and securing Great Britain's energy future. We already operate the world's fastest decarbonising electricity system and are working towards our ambition to run it carbon-free for a short period this year - provided the market supplies electricity exclusively from renewable sources. Alongside this, we provide expert advice to government on how to deliver a clean power system by 2030.

In autumn 2024, the Electricity System Operator (ESO) transitioned to become NESO - an independent, expert public corporation with a whole-system view across electricity, gas, and hydrogen. NESO operates independently and transparently, always actin in the best interests of all energy users.

Licensed and regulated by Ofgem, we make impartial decisions that balance sustainability, affordability and security. Our organisation is fully independent from government, the regulator and all commercial interests, with a clear focus on system-wide benefit, long term thing and public value.

The time to deliver is now. Join the energy transformation and help shape the future.
Your energy. Our future. Together

National Energy System Operator (NESO) recognises the potential of bright and talented individuals, and we encourage you to join us as Great Britain’s energy system undergoes an ambitious, exciting, and vital transformation. Together with industry, we are creating a cleaner, more sustainable energy future.

More Information

This role closes at 23:59, on the day before date shown above, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary.

This role closes at 23:59, on the day before date shown above, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary.

Research shows that some people may hesitate to apply unless they meet every single requirement. At NESO, we believe potential comes in many forms and we're committed to a fair, inclusive recruitment

We're committed to building a workforce that represents the communities we serve, and a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential. If this role sparks your interest but you're not sure you tick every box, we still want to hear from you. process where everyone has the opportunity to show their talents. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds.